Administrative Officer (Consultancy) Job at ActionAid Nigeria

Job Title: Administrative Officer (Consultancy)
Company: ActionAid Nigeria
Job Type: Temporary Contract
Qualification: BA/BSc/HND
Experience: 3 years
Location: Abuja, Nigeria
Job Field: Administration / Secretarial
ActionAid is an anti-poverty agency that prioritises
works with the poor and excluded; promoting values
and commitment in civil society, institutions and
governments with the aim of achieving structural
changes in order to eradicate injustices and poverty
in the world. ActionAid Nigeria is an affiliate of
ActionAid International, an International Non-
Governmental organisation registered in The
Netherlands with its headquarters in Johannesburg
South Africa. ActionAid International works in more
than 40 countries in Africa, Asia, Europe and the
ActionAid is a global movement of people working
together to further human rights and defeat poverty
for all.
Duration: 4 months (September – December 2016)
AAN is inviting applications from qualified candidates
to fill the position of Admin Officer (Short Term – 4
Months), based at Abuja.
Job Purpose: – The Administrative Officer who reports to Director,
Human Resources and Organizational Effectiveness
will be responsible for providing front office, stores,
administrative and secretarial support to the Country
Programme. As the first line contact person to the
organization, s/he will be responsible for receiving
visitors, giving sound response to inquiries,
managing mails, answering and screening telephone
calls. – S/he is to ensure the application of AAN policies and
procedures in collaboration with the other members
of the HROE team and the Country Programme. S/he
will also manage physical and electronic reference
documents for the country programme by
maintaining documentation, filing systems and
contact data base.
Responsibilities: – Maintain a welcome and professional environment
and handle/direct all visitors and enquiries
appropriately. – Work with colleagues to establish & maintain
relationship with suitable hotels across the country
and manage all organizational hotel reservations. – Provide logistics for workshops, seminars,
meetings, staff retreat, and ensure adequate
communication for all events. – Manage AAN store ensuring adequacy of materials
required for day to day running of the office/
programmes and proper documentation of all
expenses involved. – Support organisational procurement processes – Manage and maintain a First Aid box in accordance
with AAN’s Health and Safety policy as well as
ensure a hygienic and clean office environment
Person Specifications:
Education/Qualifications: – Degree in social sciences or arts/humanities
Experience: – Minimum of three years’ work experience in Front
Desk management and Office administration or a
related function. – Experience in working with international
development of NGO desirable – Experience of designing and co-ordinating training/
meetings is desirable
Skill/Abilities: – Highly numerate, excellent planning and
prioritisation skills – Excellent (proven) interpersonal, oral and written
communication skills.
Personal Qualities: – Creative and takes initiative. – Able to work effectively in a diverse team

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