Administrative, Finance and HR Coordinator at Solidarites International

Solidarites International - For over 35 years, the humanitarian aid organization Solidarites International has been committed to providing aid in the event of conflict and natural disasters. Our mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital needs: drinking water, food and shelter.We are recruiting to fill the position of:Job Title: Administrative, Finance and HR Coordinator Location: Abuja (frequent field visits to Maiduguri)Desired Start Date: 1/04/2017Duration of the mission: 9 monthsAbout the Mission and the Operational ContextSI started a program in Borno State (LGA or Jere and Monguno) with funding from DG ECHO and OFDA. The goal of the program is to address the immediate needs of populations affected by the current political and military crisis.A WASH response is provided to displaced and host communities in Maiduguri suburbs and IDP camps of Monguno town. Water access is being improved through drilling and borehole rehabilitation. Sanitation and environment health is tackled through latrine construction and hygiene promotion.About 1 million displaced people are in need of aid assistance in Borno. Access is a significant challenge and some programs are monitored remotely. Besides, a high number of aid actors are now operating in the area and coordination is weak.The state of Borno gathers alone the largest part of internally displaced persons (1,7 million).IDPs in host communities represent the vast majority of displaced people living in Maiduguri (92%). Situation in host communities is not homogenous and despite the efforts of the humanitarian community, there is no comprehensive assessment that could catch the picture in the entire city. Many areas are not covered by humanitarian assistance and some are still not assessed.In areas outside Maiduguri, people live in camp-like settings, protected by the army and with restriction of movements, even if some movements outside the settlement are authorized in the majority of the camps to allow IDPs to carry out livelihood activities (firewood collection, labour, etc.) except for people living in Bama that are completely dependent on the assistance provided by the army:Humanitarian situation is critical with IDPs and host communities being cut off from any kind of aid except from the army delivering wet meals once a day in some settlements.Water supply situation varies from one settlement to another with some of them having access to a few functioning boreholes and others being dependent on water trucking by the military. RWASSA is active in some of those areas to drill or rehabilitate boreholes.Concerning sanitation, despite the presence of some emergency latrines built by ICRC and some private initiative of population, open defecation is highly observed in all settlements.In Borno State, outside Maiduguri, an estimated 75% of WaSH facilities are destroyed.Malnutrition rates are unknown for satellite camps, but in general in Borno State out of Maiduguri 250.000 people are estimated to be in need of urgent food assistance.Organization of the Mission:The Nigeria mission is currently stabilizing its opening process. Due to projects’ expansion, a substantial increase in base staffing is ongoing in March and April 2017.Coordination is expected to spend a considerable amount of time in Maiduguri, in direct support of field based operations.Therefore, the mission has a coordination team based between Abuja and Maiduguri, which includes a Head of Mission, an Administrative coordinator, a Logistics and Supply Coordinators and a Deputy Country Director supervising a Monitoring Evaluation, Accountability and Learning Coordinator, a Wash Coordinator, a Shelter Coordinator, a Reporting Officer.Operations are based in Maiduguri, Monguno, Dikwa and N’gala.In Maiduguri the team is currently composed of one Field Coordinator, Project Manager(s), a Base Logistician and an Administrator. It is also supervising the 3 months emergency operations in Ngala.The Dikwa sub base is opening and is composed of one Administrative and Logistics Base Manager, and one Wash activity responsible.The Monguno sub-base is composed of an Administrative and Logistics Base Manager supported by a Log/Admin assistant recruited as national staff and a Project Manager.About the JobThe mission has been opened for more than 6 months now, but is still in a consolidation phase.Administrative Part:Final registration is still an on-going process (provisional registration with the Nigerian Government has been granted in August 2016). Administrative procedures (including payment of various taxes, etc.) still need to be finalized (a tax consultant has been recruited to support this task).Finance Part:Most financial procedures are into place, two new projects are just starting at the moment. The mission is well covered financially speaking.HR Part:Until the end of July 2017, an HR Coordinator (already recruited) will manage all the HR issues on the mission. In particular, the HR Coordinator will finalise the HR policy on the mission and ensure the HR procedures are put into place, training the teams if necessary.She will also finalise the recruitment for the new project starting.From 1st of August, the Admin Coordinator will take the HR responsibilities.Team Management:The national Administrative team is still weak, more recruitment will need to be done, and trainings will have to be implemented by the Admin Coordinator.ResponsibilitiesThe Administrative coordinator will direct and coordinate all administrative, accounting and financial services associated with the mission.He/she will take part in defining Solidarites International’s human resources policy, and ensure that it is followed.As coordinator, he is responsible for the mission’s financial balance.He/she will monitor adherence to Solidarites administrative procedures and donor procedures as well as to the laws of the country in which intervention is taking place.He/she is the point of reference for the mission, and the link between headquarters and the mission for all administrative matters. 

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