Administrative Coordinator – Trainee at Wartsila Marine and Power Services Nigeria Limited

Wartsila Marine and Power Services Nigeria Limited is a global leader in advanced technologies and complete lifecycle solutions for the marine and energy markets. By emphasising sustainable innovation and total efficiency, Wartsila maximises the environmental and economic performance of the vessels and energy solutions of its customers. In 2015, Wartsila’s net sales totalled EUR 5 billion with approximately 18,800 employees. The company has operations in over 200 locations in more than 70 countries around the world. Wartsila is listed on Nasdaq HelsinkiAdministrative Coordinator - TraineeLocation: LagosExperience: 2 year(s)Course of Study: Not SpecifiedRequired Grade: AnyPosition Description   The position is a temporary and for 4months only, coordinating Field service administrative is located in Lagos, Nigeria.Responsibilities   Checking and verifying the timesheets / FS MOBIITY time registrationChecking and verifying the accuracy of timesheets and forward to payroll departementData entry of travel expenses and weekly reportsFilling ,maintaining and safe keeping of Field service documentsCost booking in billable and non billable ordersMake sure all supporting documents needed for invoicing are handed over to Invoicing teamMake sure external and internal invoices are properly booked in the right service orders.Coordination of travel (hotel and flight bookings,rental cars,LOI,Visa, passport validity, medical certificate …) for allOperations personnel on jobsMonitoring the progress of jobs (WIP) and giving admin support to FS engineerRequesting and following up on the DMRsRespond to emergency situations on a 24-Hour 7 day basisPurchase order creation for OperationsAny other tasks requested by the Superior 

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