Administrative Assistant (NPHIIA Project) at Maryland Global Initiatives Corporation Nigeria (MGIC)

Maryland Global Initiatives Corporation Nigeria (MGIC) is a non-profit affiliate of UMB with a mission to administratively support international operations of UMB Principal Investigators. Our purpose is to provide the administrative infrastructure for sizable and sustained operations outside of the U.S.We are recruiting to fill the position below:Job Title: Administrative Assistant (NPHIIA Project)Location: AbujaResponsible to: Office Manager (NPHIIA Project)Duration: One year, with the possibility of renewal subject to the availability of fundsDepartment: AdministrationMain purpose of jobUnder the supervision of the Office Manager, this position will coordinate the activities in the following functional areas by developing and maintaining the institutes policies and procedures. S/he will handle and perform the following duties:Review all Department personnel forms for completeness, accuracy, timing, and conformity to policy guidelinesMakes recommendations and process all HR forms as appropriate.Record Keeping (filling) of all staff personal data and other HR documentsReconcile and update Staff on position of their leave days and entitlementsProduction and Management of ID cardsHandle all petty cash payment and reconciliation.Inventory/Asset Management:Maintain up to date inventory of all commodities and supplies in a moving balance format.Responsible for receiving procured itemsPhysically mark all equipment recorded in the in the equipment inventory register.Maintain a log of equipment breakdownsTo ensure that tender and contract documentation is compliant with all procurement before forwarding to the Procurement officerCreate clear, secure and easily traceable filing system and storage for all procurements documentsPerform any other duties as may be assigned from time to time by the Office Manager and MGIC office.

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