Administrative Assistant at Ecscorp Resources Limited

Ecscorp Resources Limited is a solution engineering firm with over 17 years of business improvement; we understand how to build an optimized business environment.Our business is driven by passion and the spirit of friendliness; we harness the power of creativity and technology to drive innovation and deliver cutting-edge solutions in order to increase productivity.We are recruiting to fill the position below:Job Title: Administrative Assistant Location: LagosJob DescriptionAdministrative Assistant duties include providing administrative support to ensure efficient operation of the office.Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material.Familiar with a variety of the field's concepts, practices and procedures.Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.ResponsibilitiesAnswer and direct phone callsOrganize and schedule meetings and appointmentsMaintain contact listsProduce and distribute correspondence memos, letters, faxes and formsAssist in the preparation of regularly scheduled reportsOrder office suppliesBook travel arrangementsSubmit and reconcile expense reportsProvide general support to visitorsProvide information by answering questions and requestsTake dictationResearch and creates presentationsGenerate reportsHandle multiple projectsPrepare and monitor invoicesDevelop administrative staff by providing information, educational opportunities and experiential growth opportunitiesEnsure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniquesMaintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of suppliesMaintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societiesCover the reception desk when requiredMaintain computer and manual filing systemsHandle sensitive information in a confidential mannerTake accurate minutes of meetingsCoordinate office proceduresDevelop and update administrative systems to make them more efficient.

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