Administrative Assistant at African Development Bank (AfDB)

African Development Bank (AfDB) – Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in Africa (Regional Member Countries). The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth.We are recruiting to fill the position below:Job Title: Administrative AssistantLocation: AbujaDepartment: Nigeria Country Department (RDNG)Supervisor: Senior Director, RDNGGrade: GS5 RDNG – ObjectiveThe Nigeria Country Department (RDNG) of the African Development Bank has been established to strengthen policy dialogue between the Bank and the Government and other stakeholders; improve performance of the project portfolio and aid coordination with other development partners.RDNG invites applications from suitably qualified candidates to fill in the vacant position of Administrative Assistant.This position is based in Abuja, Nigeria and does not attract international terms and conditions.Duties and ResponsibilitiesUnder the overall administrative authority of the Senior Director for the Nigeria Country Department (RDNG) and the day to day direct supervision of the Finance and Administration Officer the main responsibilities of the Administrative Assistant will be:Monitoring the recruitment process, registration and payments of all RDNG consultants in consultations with the respective task managers and the Finance & Administrative Officer;Proper management and control of office stores and keeping proper records of the stocks;Management and monitoring of the service providers’ contracts;Assist the Finance and Administrative-Assistant in suppliers’ accounts reconciliations;Logistical planning for office events/functions – Assisting with administrative and financial reconciliations and verificationAssist in carrying out the Work program and contribute to Budget preparation in liaison with the Administrative and Finance Officer;Assist the office in establishing procedures and controls to improve efficiency of services delivery and identify cost savings and promote efficiency use of Bank Resources;Monitoring and ensuring missions’ perdiems and claims are processed in SAP in a timely manner;Managing the day to day operations of the building in liaison with the building manager including cleaning, lifts maintenance, generator fuelling, plumbing and general repairs;Process the procurement and requisitions of office supplies and thereafter prepare payment vouchers and relevant documents, and capture records in the books of accounts; Participate in processing of financial transactions and payments in line with the Bank’s policies;Petty cash management;Editing, proofreading, formatting and finalizing procurement’s documents in line with the bank’s procurement manual;Undertaking any other ad hoc functions of Finance and administrative or similar nature, as may be assigned. 

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