Administration Officer

The 10th European Development Fund (EDF) invites applications from suitably qualified candidates to fill the position below:Job Title: Administration OfficerVacancy Announcement: VAC/ABJ/02/2019Location: AbujaProject: Transport Facilitation ProjectPurpose of JobAdministrative management of the Programme Estimate Funds relating to the project.Duties and ResponsibilitiesProvide a horizontal administrative support to the project team in the implementation of the project activities of approved work plans and budget as contained in the Programme Estimate (PE) and Supervise the Office Assistant.Assist in the planning and organization of the evaluation of tenders; Draft supplier contracts; Management of the petty cash; Undertake basic bookkeeping functions (for example maintaining a small petty cash float, stationary procurement) as directed by the Accountant;Assist in the preparation of meetings and events in terms of verification, selection of venues, accommodations, meeting service providers, recording and archiving of meeting documents,Assist in preparation of project team missions, including forward planning of meetings and logistics as per work plan and ad hoc requirements;Maintain full records and archives on all incoming and outgoing communications, and tracking of response; maintain an up to date list of contacts in the beneficiary countries, the EU delegation and other institutions and provide regular updates to all project team. Ensure that documents that need translation are available in both English and French.Ensure that visibility materials (brochures, leaflets ...) are available and distributed to participants during project meetings and events; Print banners for display at project meetings and events; Organise media coverage of project events and ensure output is delivered.Ensure that all documents published by the project bear a written acknowledgement of the EU support and all statements/ speeches made under the project should acknowledge the support provided by the EU. 

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