Admin Manager at Mines Advisory Group (MAG)

Mines Advisory Group (MAG) saves lives and builds futures by working with others to reclaim land contaminated with the debris of conflict, to reduce the daily risk of death or injury for civilians, and to create safe and secure conditions for development. MAG shared the 1997 Nobel Peace Prize as a founding member of the International Campaign to Ban Landmines for our work to ban landmines. Our vision is a safe and secure future for men, women and children affected by armed violence and conflict.We are recruiting to fill the position below:Job Title: Admin ManagerLocation: AbujaOverview of RoleThe Admin manager will be responsible for providing general management support to the MAG Maiduguri team.This will include logistics, finance, procurement, HR and general administration supportResponsibilitiesLogistics:Support the Base Manager with procurement by completing administrative duties as directed including identifying suppliers, collecting goods dispatching goods and organising transportation where requiredObtain quotes from local suppliers in an efficient and timely manner, adhering to MAG procurement policiesEnsure that logistics procedures are followed at all times including programme and HQ guidelines, including collecting quotations, preparing Purchase Request Forms and Local Purchase Orders.Maintain logistics records and file paperwork including purchase orders, waybills, receipts etcPurchase and control the storage and issues of office suppliesOrganise equipment as and when requiredFinance:Review payment requests and submit for authorisationPrepare cash payments and routine payments upon instructionFile financial paperwork including timesheets, purchase orders, etcMaintain cash balance in the safe including daily cash count and ensuring sufficient cash is availablePrepare bank reconciliation for all MAG accountsMonitor any advances givenCollate and conduct all data processing, including data entry, preparing MAG’s payroll, producing payslips, reports etc.Ensure MAG complies with all statutory payments requirements and deductionsIssue staff salary paymentsHuman Resources:Complete data entry for payroll on a monthly basisEnsure all paperwork is filed on personnel files and all HR records and systems are kept up to dateSupport recruitment administration such as posting advertisements, logging applications, coordinating interview arrangements and assisting with the new starter processesDraft any employee correspondence required such as new starter documentation, contractual changes etcAccurately collate any other information as required to assist with payroll preparationGeneral Administration:Providing general administrative support to the Base Manager as required including preparing written documentation as requested, arranging minutes, filing etc. 

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