Admin Assistant at Premiere Urgence Internationale (PUI)

Premiere Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency. PUI is implementing humanitarian activities in Nigeria since April 2016, supporting population with food security, nutrition and health project in Maiduguri and Borno State. PUI is now looking for its Health  team in Monguno, to fill the vacant position below:Job Title: Admin AssistantLocation: Monguno, BornoGeneral ObjectiveThe Admin Assistant is responsible for preparing the cash books, maintaining cash controls, scanning and archiving finance documents, and performing other Admin/HR functions.Responsabilities And TasksAccounting:Keep and maintain all the accounts records in soft as well as in hard copies.Establish, maintain and reconcile the cashbooks daily.Assist in the remittances of Withholding tax.Assist for the preparation of financial auditAny other accounting task assigned by the supervisor.Cash management:Process receipts and invoices for cash and bank payments.To analyse the cash situation weekly and report same to the Finance Officer.To ensure the safe keeping of the cashboxes.To perform periodic cash counts with the Finance Officer.To ensure that the cash security procedures are implemented and respected.HR/Admin:Assist the Admin Manager to update expat staff visa tracker.Send out notices for Monguno base meetings.Support in the interface with Nigerian Immigration Service to renew the visas of expat staff.Assist the Admin Manager to update National staff personnel files.Manage the Expat guest houses and flag off complaints to the Logistics department.Perform any other HR/Admin roles as assigned by the supervisor.The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs. The employee could be requested to perform other tasks as his/her Line Manager may deem necessary.

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