Admin and Logistics Coordinator at Plan International

Plan International is evolving in response to shifts in international development and humanitarian response. We are doing this so we can continue to make a stand for children’s rights. We support children’s rights from birth until they reach adulthood. And we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. Having identified girls as the most marginalised group, they will be our ongoing focus as we work towards helping 100 million girls learn, lead, decide and thrive within their communities. As we embark on this ambitious and exciting journey, we are recruiting for talent across the globe.We are recruiting to fill the position below:Job Title: Admin and Logistics CoordinatorLocation: Abuja, Travel required OccasionalFunctional Area: AdministrationReports to: Admin and Logistics ManagerRole PurposeThe purpose of this role is to support with the coordination of the administrative and logistics management for the Country office and field offices in line with policies of Plan International Nigeria, donor requirements and Nigerian laws. The post holder will be supervised by the Admin and Logistics Manager and expected to work very closely with other members of the Country office and field offices.S/He is responsible for the day-to- day management of the Plan International Nigeria Offices. S/He will coordinate all operations and support with monitoring and reporting of Admin and logistics activities in the Country Office and filed offices.Dimensions Of The RoleCommunicates within Plan International Nigeria and externally with vendors, service providers, consultant etc. The post holder will coordinate the effective administration and logistics management in the Country office and give support to the field office where necessary.AccountabilitiesCoordinate contracts and services for the Country office- draft and review all consultancy contract for approvalMonitor contract implementation and maintain a logbook/Register with updated information for all active contractsResponsible for fix asset managementCoordinate logistics and procurement operations, ensuring compliance with Plan International logistics standards and regulationsPerform any other project related duties as specified by the Admin and Logistics ManagerClaims Management- Using the specified soft wareVendor creation and management in SAP using approved vendor listManagement of the SAP system for Country office (Super Matter Expert)Carry out other task as assigned by the Admin and Logistics ManagerHuman Resource Development:Coordinate the orientation, on-going development/training and builds capacity of staff and local partner staff when required in line with Admin and Logistics policies and proceduresLearning And Knowledge Management:Shares relevant information within the team supporting the proper documentation of all administrative, logistic and financial transactions of the operationsParticipates in global/regional projects/networks as requested.Resource Mobilisation:Support resource mobilization efforts by supporting costings with respect to budget preparation and related engagement.Dealing With Problems:Ability to manage competing priorities and expectations from internal and external stakeholders and remain calm and resilient in the face of pressure.Manage multiple and work with distant colleagues to form a virtual efficient administration team;Use Plan procedures to settle conflicts among colleagues;Resolve problems that are not covered by established process.Analyse possible causes of problems and suggest solutions to get them resolved.Refer, whenever necessary, the case to the Admin and Logistics Manager for consideration.Ensures that Plan International’s global policies for Safeguarding Children and Young People andGender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and PlanInternational’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.Key RelationshipsSupport the preparation of reports for domestic and international consumption.Interface with vendors, services providers and consultant to Plan NigeriaProvide timely responses concerning queries linked to admin and logisticsReport to the Admin and Logistics ManagerSupervises Admin officer, Admin Assistant and Front DeskWork with other members of the programme units to ensure effective and efficient programme delivery.

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