Activity Manager at Solidarites International (SI)

Solidarités International (SI) is a French humanitarian organisation operating for over 35 years who is committed to providing aid in the event of conflict and natural disasters. Our mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital needs:  water, food and shelter.SI has started activities in North-eastern Nigeria in August 2016 in the fields of Wash and is now intervening in 4 areas of the state for Wash and Shelter activities.We are recruiting to fill the position below:Job Title: Activity ManagerLocation: Askira/Uba, BornoBeginning of Contract: 19/6/2018Contract Duration: 3 months (with possibility of extension)Probation Period: 1 monthMissionThe Activity manager is in charge of carrying out and accomplishing the objectives as defined in the operation proposals.He/she is responsible for the supervision of the operational teams assigned the WASH and FSL activities.He/she must ensure that the WASH and FSL activities are well executed and deliver quality results, where appropriate, proposes adjustments or developments to ensure relevance.List of Main TasksProject Relevance, Quality and Design:Participate in the preparation and implementation of operational assessment and evaluation activitiesParticipate in the design and the financial dimension of the human and logistical programs to implementPrepare the appendixes and technical chapters (of logical framework) of operation proposalsImplement the activities in compliance with the annual operational strategy, SOLIDARITES International’s technical requirements and the donors criteriaParticipate in the development of the WASH team’s capacity in regard to techniques or new methodologiesImplementation and operational monitoringPlan the WASH and FSL activity(ies) with the support department (Administration, logistics) according to the set objectivesSupport the WASH and FSL Team in planning their operational activitiesAssess the relevance of activities, the effectiveness of interventions, and their appropriateness in light of changing circumstances and the needs of populationsPropose adjustments to programs if necessaryMake sure the objectives for the activity(ies) under his/her responsibility are achievedSuggest and implement monitoring indicators for the WASH and FSL activity(ies) and contextUse the SI management and monitoring tools for the activities, results and contextPlan and supervise the implementation of the WASH and FSL activity(ies) under his/her responsibilityAnticipate difficulties in the carrying out of the WASH and FSL activity(ies) and facilitate problem solvingSuggest new WASH and FSL activity (ies) directions in accordance with context and indicatorsIn cooperation with the administrative department, help draw up budgets for his/her activity(ies), budget follow up and proposal budgets for the program partsPrepare Internal Order Forms (IOF) and follow orders using the logistics serviceReport the state of decentralized inventory to the logistics department (“field” inventory)Institutional Knowledge Building - IKB:Write the IKB documents in accordance with SI toolsPrepare handover reports before the end of his/her employment contract and forward them to concerned parties in the missionEnsure diffusion of SI technical documentationHRM:Recruit the national technical staff for his/her activity(ies)With the administrative department, define the prerequisites for the WASH and FSL vacant positions and, if necessary, adapt the referent job profile.Welcome and brief new employees or volunteers working under his/her responsibilityImplement training activities in accordance with WASH and FSL operational requirements and the identified training needs.Serve as intermediary between team leadersManage and support the team under his/her responsibilityConduct workshops and regular or ad hoc meetingsEvaluate the performance of the members of his/her team(s)Identify team members’ potential for advancement and communicate this information to the program manager/desk HR ReferentMake sure his/her team(s) follow the safety rulesReporting/Communication/Representation:Share with the appropriate authority any information on the security context and any event which may have consequences on SI activities and team safetyWrite regular reports concerning the progress of the activity(ies) under his/her responsibilityWrite reports and annexes concerning his/her activity(ies) for donor reports and/or amendmentEnsure compliance with reporting deadlines and guidelinesCommunicate with team leaders concerning the progress and results of their activity(ies)Maintain a local operational communication network and positive relations with the local/governmental authorities, donor representatives, UN and other international agencies in cooperation with the program manager and Program CoordinatorRepresent Solidarités International in meetings or forums concerning the WASH activities within his employment locationRepresent SI on request and/or delegationRespond to the requirements of Headquarters concerning specific needsWrite the administrative documents to be signed (MOU, handover…) jointly with governmental authorities, communities or partners

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