Accounts Officer

Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions.We are recruiting to fill the position below:Job Title: Accounts OfficerLocation: Gombe, Kano and NigerDepartment: Finance Length of Contract: 3 yearsRole Type: NationalGrade: 6Travel involved: 5%Reporting to: Line manager - Zonal Project ManagerCountry and project backgroundThe Nigeria Country Office in Abuja, started operations in 2008, through the DFID/UKaid funded Support To National Malaria Programme, SuNMaP (2008 - 2016).The office had presence in 23 states of the country and has managed at various times, about 15 programmes and projects. It follows the mandate of the parent organization in Nigeria and has been working specifically in the following areas: Malaria control/eliminationIntegrated community case management (iCCM) for malaria, pneumonia and diarrhoeaNutritionNeglected tropical diseases (NTDs)Malaria Consortium has recently become a sub-recipient for the new grant of the Global Fund to Fight AIDS, Tuberculosis and Malaria (GF) under the National Malaria Elimination Programme (NMEP) and Catholic Relief Services as the principal recipients.  The goal of the grant is to contribute towards reducing the malaria burden to preelimination levels and bringing malaria-related mortality to zero by 2020 in Nigeria. This project aims to achieve seven objectives while delivering high quality malaria services in 14 states (MC implementing in 7 of the states – Kano, Kaduna, Jigawa, Niger, Yobe, Gombe and iCCM only in Kebbi and Niger) through improved service delivery mechanisms, demand creation and health system strengthening strategies. To ensure at least 80% of targeted population utilizes appropriate preventive measures by 2020 To test all care-seeking persons with suspected malaria using RDT or microscopy by 2020 To treat all individuals with confirmed malaria seen in private or public facilities with effective anti-malarial drug by 2020 To provide adequate information to all Nigerians such that at least 80% of the populace habitually takes appropriate malaria preventive and treatment measures as necessary by 2020 To ensure the timely availability of appropriate antimalarial medicines and commodities required for prevention and treatment of malaria in Nigeria wherever they are needed by 2018 At least 80% of health facilities in all LGAs report routinely on malaria by 2020 To strengthen governance and coordination of all stakeholders for effective program implementation towards an “A” rating by 2018 on a standardized scorecardJob PurposeThe Accounts Officer will provide a cashier function and accounting services of maintaining proper financial records of all transactions in accordance with MC financial procedures to the respective field offices in the zone.Scope of WorkThe Accounts Officer will be responsible for timely posting of all Invoices approved and paid, petty cash management and banking, filing of field office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc. S/he will also ensure orderliness within the finance department.The Accounts officer will deals with all cash receipts and payments as well as advising the Project Manager, Technical Officer and Financial Accountant on the arising financial matters and sharing area of concern with suggested solution.Key Working Relationships The Accounts officer (AO) will be a staff in the state and will report to the project manager while interacting directly with other staff including operations officer, administrative officer and other technical staff in the field office.S/he will also work with stakeholders, Local government and communities in the state. Indirectly report to the country finance officer.Key Accountabilities Finance work (40%):Prepare monthly reports to the Project Manager as set on monthly finance timetable which comprises the following:Bank reconciliation statement including copy of bank statementAged list of outstanding Advances and Other ledger balancesFixed asset register update and Spot Check reportsAuthorised Petty Cash Count Certificate and reconciliationsMonthly timesheet updatesEnd of Month ChecklistMaking Payments of all meetings, workshop and training participants and consultantsSafeguarding the organisation resources by scrutinising all payment requests, TAFs, PRFs by adhering to the MC Manual, Policies and ProceduresAdvising the Project Manager and Financial Accountant on the arising financial matters and sharing areas of concern with suggested solutionsFollow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock outs occursSuppliers Invoice (25%):Receive all invoices from suppliers & vendors and prepare the Invoice authorisation formsReview and post all invoices onto PSF ledger ensuring the accuracy of codes, support documentation, budget availability and necessary approval from the authorised personnelPrepare all payments - cash, cheque, bank transfers and obtain approval from the authorised personnelPost payments onto PSF general ledger ensuring the accuracy of all the required codesOperations related work (25%):Be responsible for issuing travel and activity advances to project managers, consultants and/or any other staff travels, including reconciliation of the same on returnIn charge of archiving and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance teamIn-charge of collating timesheets of all field office staff Petty Cash (10%):In charge of keeping the Petty cash impress system and records, making requisitions and issues as approved by the authorised personnel. Take collections after issuing proper receipts and make a deposit of all cash collections in a timely, honest and trust worthy mannerCount Petty Cash on a minimum of a monthly basis with the Financial AccountantPost all petty cash invoices and vouchers into the General Ledger with accurate codes 

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