Accountant (Payables & Advances) at ECOWAS

The Economic Community of West African States (ECOWAS) is a regional grouping with 15 Member States in West Africa (three landlocked and one island) with a population of about 300million and an annual economic growth rate of around 6%. The ECOWAS Commission is one of the eight Regional Economic Communities supporting the African Union to coordinate the implementation of continental and regional integration and development programmes in the West African region.We are currently seeking to employ suitably qualified candidates to fill the vacant position below: Job Title: Accountant (Payables & Advances)Reference: ECW-FIN-REC/P/001/2017Location: ECOWAS Commission, Abuja, NigeriaDepartment: FinanceDirectorate: FinanceGrade: P3Supervisor: Principal AccountantDuration: Two years (with extension subject to “Staff Regulation” of the ECOWAS Commission, satisfactory performance and availability of funds) Job ObjectiveReporting directly to the Principal Accountant (Accounts payable), the Accountant has a responsibility for the execution of financial policies and regulations in the area of Accounts Payable and other contract expenditure processing including payment of advances and update of related books of accounts for the ECOWAS Commission.General DescriptionA major responsibility of this position is supervising staff to review invoices as well as check payment requests;Sort, organize and match bills and check demands;Set invoices up for payment;Monitor Institution accounts to ensure payments to be up to date;Resolve bill discrepancies;Vendor document maintenance;Respond to vendor enquiries;Put together and process Institution accounts payable check, reconciliation of obligations;Prepare analysis associated with accounts;Produce monthly reports;Assist in month end and annual closing.Principal Duties and ResponsibilitiesResponsible for creating and maintaining all vendor master records in the financial system;Supervise and train Accounts Payable staff for maximum efficiency and output;Review the work of Payables staff to ensure all payables are properly documented, properly approved, coded to active and valid codes in accordance with the ECOWAS Financial Regulations and the Manual of Accounting Procedures;Act as liaison between Vendors, Consultants, Employees and/or Internal Sectors/Departments and Accounts Payable within the Finance Directorate and offer impeccable customer service;Review/reconcile vendor statements on a regular basis;Prepare and submit monthly reports for management review;Investigate Vendor, Consultant and Employee inquiries and track down delinquent invoices;Process all employee/consultant claims for travel-related and other expenses;Monitor ageing and due dates of payables and arrange to account and pay in a timely manner;Ensure accurate and timely filing of all AP related vouchers and records to enable easy retrieval of documents and ensure proper archiving of prior fiscal year documents;Retrieve and furnish all relevant vouchers and details for internal and external audits.

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