Account and Admin Assistant at AIDS Healthcare Foundation (AHF)

AIDS Healthcare Foundation (AHF) is an international not for profit NGO, with its Headquarters based in Los Angeles, California. AIDS Healthcare Foundation is registered in Nigeria as Foundation for AIDS Care Prevention and Advocacy but collectively referred to as AHF Nigeria. AHF Nigeria works in collaboration with the Federal Ministry of Health to provide free HIV/AIDS services; HIV prevention and treatment (ART), capacity building and advocacy in resource constrained settings.The organization seeks to hire highly competent, dynamic and experienced persons to fill the regular full time position below:Job Title: Account and Admin Assistant Location: AbujaDetailsThis is a fulltime position and the holder is expected to support the procurement and supply chain management of goods and supplies to supported health facilities and the program as a whole.Supports appropriate utilization of program vehicles; responsible for scheduling of program vehicles to field activities.Supports in the financial review of accountabilities and disbursement of funds ensuring that funds disbursed are in line with set activities/ budget and that accountabilities are submitted in a timely manner; Supports inventory management, maintenance and updating of fixed asset records, supports good financial documentation, timely reporting of partner advances, supports procurement of goods and services.Key RolesFinance duties:Support to collate and review financial back up for liquidation of cash advances.Support in payments processing, project expensing and advances managementMonitors vendor invoices & accounts payable;Send original invoices, receipts and expense reports to the accountancy firm;Communicate with accountancy firm on payment of invoices and on reimbursement of expense reports;Supports in inventory management and reporting.Administration:Support in hotel bookings, flight bookings for both AHF-Nigeria guests and staffActs as front desk officer.Supports procurement and supply chain management of goods and supplies to supported health facilities and the program as a whole.Supervises appropriate utilization of program vehicles; responsible for scheduling of program vehicles to field activitiesDevelops and maintains filing system (mainly digital and also hardcopy when strictly needed);Provides administrative and logistical support for AHF-NigeriaAnswers incoming phone-calls; oversee office voicemail;Collects and distributes incoming mail / arrange courier services when needed;Oversees office supply inventory, orders as needed;Participates in the General staff meetings and other various meetings as assignedProvide logistics support for trainings, meetingsSupport in coordinating transport logistics and assigning project vehicles.Maintains files of all AHF minute of meetings.Maintains and manages meeting calendar and files minute of meetings.Maintains and updates contacts database.Other duties as may be assigned by the supervisor.

Apply at https://ngcareers.com/job/2019-04/account-and-admin-assistant-at-aids-healthcare-foundation-ahf-598/