State Finance Officer at Malaria Consortium

Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions.We are recruiting to fill the position below:Job Title: State Finance OfficerLocations: Jigawa, Kaduna, Kano, Katsina, Lagos, YobeDepartment: FinanceLength of contract: 5 yearsRole type: NationalGrade: 6Reporting to: Line manager: State Team ManagerJob PurposeThe Finance Officer will provide a cashier function and accounting services of maintaining proper financial records of all transactions in accordance with MC financial procedures to the respective field/state offices.Scope of WorkThe Finance Officer will be responsible for timely posting of all Invoices approved and paid, petty cash management and banking, filing of field office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc.S/he will also ensure orderliness within the finance department.The Finance officer will deal with all cash receipts and payments as well as advising the State team Manager and other Technical Officers on the arising financial matters and sharing area of concern with suggested solution.Key Working Relationships:The finance officer (FO) will be a staff in the state and will report to the State Team Manager while interacting directly with other staff including the Administrative officer and other technical staff in the field/state office.S/he will also work with stakeholders, Local government and communities in the state. Indirectly report to the Finance Manager.Key AccountabilitiesFinance work (40%):Prepare monthly reports to the State Team Manager as set on monthly finance timetable which comprises the following:Bank reconciliation statement including copy of bank statementAged list of outstanding Advances and Other ledger balancesFixed asset register update and Spot Check reportsAuthorised Petty Cash Count Certificate and reconciliationsMonthly timesheet updateEnd of Month ChecklistMaking Payments of all meetings, workshop and training participants and consultantsSafeguarding the organisation resources by scrutinising all payment requests, TAFs, PRFs by adhering to the MC Manual, Policies and ProceduresAdvising the State Team Manager and Finance Manager on the arising financial matters and sharing areas of concern with suggested solutionsFollow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock outs occursSuppliers Invoice (25%):Receive all invoices from suppliers & vendors and prepare the Invoice authorisation formsReview and post all invoices onto PSF ledger ensuring the accuracy of codes, support documentation, budget availability and necessary approval from the authorised personnelPrepare all payments – cash, cheque, bank transfers and obtain approval from the authorised personnelPost payments onto PSF general ledger ensuring the accuracy of all the required codesOperations related work (25%)Be responsible for issuing travel and activity advances to team Managers, technical officers, consultants and/or any other staff travels, including reconciliation of the same on returnIn charge of archiving and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance teamIn -charge of collating timesheets of all field office staff.Petty Cash (10%):In charge of keeping the Petty cash impress system and records, making requisitions and issues as approved by the authorised personnel. Take collections after issuing proper receipts and make a deposit of all cash collections in a timely, honest and trust worthy mannerCount Petty Cash on a minimum of a monthly basis with the Finance ManagerPost all petty cash invoices and vouchers into the General Ledger with accurate codes

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