Senior HR Administration Assistant at The Coca-Cola Company

Everyone knows Coca-Cola. It's the best-known product in the world. We've been making it since 1886 and it still tastes the same.As a business, The Coca-Cola Company is constantly evolving – we develop new products, acquire great brands and pioneer new ways of doing things. We sell four of the world's top five non-alcoholic sparkling drinks (Coke, Coke light, Sprite and Fanta) and 3,600+ products in over 200 countries, including water, juices, energy drinks, and even tea and coffee. Altogether, that adds up to more than 1.9 billion drinks around the globe every day.Throughout the world we operate at scale while ensuring flawless delivery through local market operations working closely with our bottling partners who manufacture, package and distribute our soft drinks.We offer our associates:The Coca-Cola Company's extraordinary heritage, our leading brands and the global scale of what we do.The challenge of meaningful work - our unique global system offers constant opportunities to develop world-class skills and a truly international career.A unique culture where people do what they love and live their values.The kind of competitive compensation you would expect from a world leader.At The Coca-Cola Company, our people have their own formula for turning passion into action. Together, that's how we push the world's greatest brands to new heights. What's your secret formula? Job TItle: Senior HR Administration AssistantJob ID: R-15330Location: LagosJob Type: Full timePosition OverviewThe HR & Administrative Officer will ensure that the Human Resources Director (HRD) has support on ALL administrative and clerical tasks so the HRD can focus on business issues.The HR & Administrative Officer will manage the HRD’s diary and agenda, provide support to Direct Reports as required, and anticipate and resolve administrative issues that may hinder the smooth operations of the HRD’s office.The HR & Administrative Officer will be responsible for ensuring that a responsive and consistent quality service support is provided to Business Unit employees and managers when approaching the HR department and to effectively manage all HR administrative duties to enable the HR team to successfully achieve their goals and objectivesThe HR & Administrative Officer will also drive execution of critical projects for the HR function.Job SummaryThe HR & Administrative Officer will ensure that the Human Resources Director (HRD) has support on ALL administrative and clerical tasks so the HRD can focus on business issues.The HR & Administrative Officer will manage the HRD’s diary and agenda, provide support to Direct Reports as required, and anticipate and resolve administrative issues that may hinder the smooth operations of the HRD’s office.The HR & Administrative Officer will be responsible for ensuring that a responsive and consistent quality service support is provided to Business Unit employees and managers when approaching the HR department and to effectively manage all HR administrative duties to enable the HR team to successfully achieve their goals and objectivesThe HR & Administrative Officer will also drive execution of critical projects for the HR function.Key Duties/Responsibilities General Administrative Work & HR Projects:Manage employee data and provide insights to the HR function or business unit as requiredManage new hire on-boarding process and draft new hire announcementsManage interns and contingent workers’ recruitmentLiaise with local vendors on non-employee managementCoordinate all staff training logisticsMaintain staff training recordsRegister training programmes and file reimbursement with Industrial Training Fund – (ITF)Provide support to the business unit in managing and running events aimed at making the Company a Great Place to Work-Liaise with vendor on the filing of Expat monthly returnsTrack staff birthdays and send monthly congratulatory messagesMaintain internal TCCC contact details for use by the Human Resources Director and the officeMaintain external contact details for key stakeholdersSet up a system to ensure follow up and follow through on all project deadlines and responsesPrepare and manage the Human Resources Director’s  expenses – includes expense reports, and ensuring his credit card(s) are valid and paid forLiaise with facilities as necessary with regards to office requirementsManage filing and recordsAd hoc HR projects as directed by the Human Resources DirectorManagement of Payments:Complete all Human Resources Director  office financial transactions using SAP e.g. travel expenses, tickets, travel requests, holidays, etcMonitor the offices budget on behalf of Human Resources Director – identify discrepancies and notify relevant team members as and when necessaryCreate Purchase Orders for HR vendorsCommunication:Timely review of all incoming mail, and responding or re-routing to the correct respondentsTimely and professional preparation of outgoing mail for the Human Resources DirectorManage and record all incoming and outgoing mail to ensure a database for future reference is maintained for speedy and accurate future referenceManage all internal and external queries and requests, responding and re-directing accordinglyCalendar and Agenda:Schedule meetingsDistribute the Human Resources Director’s  annual calendar to direct ReportsManage requests for meetings by key stakeholders or other outside partiesTravel arrangements:Arrange all travel, hotel bookings and pick upEnsure passport and visas are current and in good orderPrepare detailed itineraries for use by the Human Resources DirectorPreparation, facilitation and co-ordination of meetings:Arrange necessary accommodationArrange necessary travel arrangementsCo-ordinate relevant meetings, appointments and functionsArrange required venuesPrepare detailed itinerariesIn liaison with the Human Resources Director, assist in the development of background material for presentations.Organization Impact/ InfluenceIndicate the nature and level of your contacts within and outside the Company, as well as the nature and purpose of the interaction.Interactions:Within the Company:Business Unit Leadership TeamFinance department for paymentsOutside the Company:Bottler Management:Travel agenciesCar RentalsEmbassiesHotelsGovernment Officials (Ad hoc meetings for various reasons)Supervisory ResponsibilitiesList the number, if any, and type (full-time, part-time, contract) of your direct reports; indicate the extent of your involvement in supervision including hiring, conducting performance reviews, and terminations as well as team leadership, coordination of work assignments and other indirect supervision.  Please attach a copy of your current organization chart, if available.Direct Reports:None.Indirect Reports: None. 

Apply at https://ngcareers.com/job/2018-07/senior-hr-administration-assistant-at-the-coca-cola-company-193/