Senior Board Affairs Officer and Committee Secretary at African Development Bank Group (AfDB)

African Development Bank Group (AfDB) - Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in Africa (Regional Member Countries). The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth.We are recruiting to fill the position below:Job Title: Senior Board Affairs Officer and Committee Secretary - Committee on Administrative Affairs and Human Resource Policy Issues (CAHR)Reference: ADB/17/331Location: Côte d’IvoireGrade: PL5Position N°: 50076297The ComplexThe President, plans, supervises and manages the business of the Bank Group. Under the direction of the Boards of Directors, the President conducts the business of the Bank and the African Development Fund and manages operations and activities in accordance with the Agreements establishing the African Development Bank and the African Development Fund.The President supervises several Departments and Units including Office of the President ; Independent Development Evaluation Department; Integrity and Anti-Corruption Department ; Compliance Review and Mediation Unit ; Secretariat to the Sanctions Appeals Board; Administrative Tribunal ; Office of the Auditor General; Group Risk Management Directorate; General Counsel and Legal Services Department; Communication and External Relations Department ; Staff Integrity and Ethics Office and Office of the Secretary General & General Secretariat.The Hiring Department/DivisionThe role of the Bank’s Office of the Secretary General and the General Secretariat is to facilitate the delivery of the objectives of the Bank’s Ten Year Strategy, High 5s, and Development and Business Delivery Model (DBDM) by enhancing the decision-making process of the governance organs and forging better working relationships with the shareholders and host countries of the Bank. The Secretary General and the General Secretariat is comprised of:The Immediate Office of the Secretary General which has the additional responsibility of managing the Records Management and Archives Section and the Corporate Governance Policy and Shareholder Relations Section;Board Affairs and Proceedings Division;Protocol, Privileges and Immunities Division; andConferences and Meetings Division.The main functions of the Board Affairs and Proceedings Division (PSEG.1) are the following:Prepare the work programmes, the agenda and the Board and Committee meeting schedules;Organise the meetings of the Boards and their committees, and provide secretariat services; (iii) provide secretariat services to the Boards of Governors and their subsidiary organs, and manage the relationships between these Boards and senior management;Ensure the monitoring of the implementation of board decisions by the organisational units concerned; andProvide administrative and support services to the members of elected officials, and also as regards recruitment for their offices; andConserve and safeguard the Bank’s institutional memory.The PositionThis position’s overall objective is to provide secretariat services to the Boards of Governors, the Boards of Directors and the Committee on Administrative Affairs and Human Resource Policy Issues (CAHR), including drafting, revising and translating meeting reports while ensuring the proper conduct of meetings of the Boards of Directors, the Boards of Governors and their subsidiary organs.Duties and ResponsibilitiesUnder the supervision and guidance of the Division manager, board affairs and proceedings (PSEG.1), the Principal Board Affairs Officer and Committee Secretary will:Contribute to the effectiveness and efficiency of the Boards of Directors and Boards of Governors and the Committee on Administrative Affairs and Human Resource Policy Issues (CAHR) by enhancing the decision-making process;Assist the Committee on Administrative Affairs and Human Resource Policy Issues (CAHR) Chair in preparing and conducting Committee on Administrative Affairs and Human Resource Policy Issues (CAHR) meetings and advise on any relevant matters;Prepare background papers, analyses and recommendations to be used by the Committee on Administrative Affairs and Human Resource Policy Issues (CAHR) Chairperson and members;Coordinate the activities of the Committee on Administrative Affairs and Human Resource Policy Issues (CAHR) and manage the relationship between Senior Management and members;Cover Committee on Administrative Affairs and Human Resource Policy Issues (CAHR) meetings, analyse and determine the thrust of discussions/deliberations and synthesize and prepare a succinct summary of the main decisions and conclusions reached;Contribute to strengthening the effectiveness of Committee on Administrative Affairs and Human Resource Policy Issues (CAHR) through research and submission of documents on issues under consideration;Populate the Board Dashboard and follow up on Committee on Administrative Affairs and Human Resource Policy Issues (CAHR) recommendations;Ensure the coverage of relevant Boards of Governors meetings; analyse and determine the thrust of discussions/deliberations and then synthesize and draft the main decisions and conclusions reached;Translate, when and as necessary, in the other working language of the Bank, the synthesis and reports drafted;Carry out any other assignment required by service exigency. 

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