Programme Associate- Governance and Peacebuilding at United Nations Development Programme (UNDP)

United Nations Development Programme (UNDP), helps developing countries attract and use aid effectively. In all our activities, we encourage the protection of human rights, capacity development and the empowerment of women.We are recruiting to fill the vacant position below:Job Title: Programme Associate- Governance and PeacebuildingJob ID: 9958Location: Abuja, NigeriaEducation & Work Experience: C-HS Graduate or Equivalent - 6 year(s) experience Languages Required: EnglishGrade: SB3Posting Type: ExternalContract Duration: Initial duration of one yearBackgroundThe United Nations Development Programme (UNDP) Nigeria has embarked on a new Japanese-Funded Project ‘Empowerment and Livelihoods Support for the Victims of Boko Haram Insurgency in the North East’.Under the overall guidance of the Team Leader, Governance and Peacebuilding and the direct supervision of the Project Management Specialist, the incumbent supports effective delivery of the foregoing project and CO programme on governance and peacebuilding by entering and managing data and supporting programme implementation consistent with UNDP rules and regulations.Duties and ResponsibilitiesSummary of Key Functions: Support to Formulation of Programme Strategies and Implementation of the Country Programmes and Projects:Support to management of the Japan-funded project and the other CO programme.Administrative support to the Programme Unit.Support to resource mobilization.Support of knowledge building and knowledge sharing.Provides Effective Support to Management of the Japan-Funded Project, with Supplementary Supports to the other CO Project Focusing on the Achievement of the Following Results:Creation of a project in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project.Supports of financial process of payment to vendors for the projectsProvision of guidance and communication to the executing agencies on routine implementation of projects.Presentation of information for audit of NEX projects, supports implementation of audit recommendations.Provides Administrative Support to the Project Focusing on Achievement of the Following Results:Review of NEX projects Financial Reports; preparation of non-PO vouchers for development projects.Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.Making budget check for requisitions, POs and vouchers.Supports Resource Mobilization Focusing on Achievement of the Following Results:Analysis of information on donors, preparation of donor’s profile.Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas.Supports Facilitation of Knowledge Building and Knowledge Sharing in the CO Focusing on Achievement of the Following Results:Organization of trainings for the operations/ projects staff on programme.Synthesis of lessons learnt and best practices in programme.Sound contributions to knowledge networks and communities of practice. Impact of ResultsThe key results have an impact on the overall performance of the Programme Unit and success in implementation of programme strategies. Accurate analysis, data entry and presentation of information ensure proper programme implementation.CompetenciesFunctional Competencies:Advocacy/Advancing A Policy-Oriented Agenda:Support the preparation of information for advocacyIdentifies relevant information for advocacy for a variety of audiencesResults-Based Programme Development and Management:Contributing to results through provision of informationProvides information and documentation on specific stages of projects/programme implementationProvides background information to identify opportunities for project development and helps drafting proposalsBuilding Strategic Partnerships:Maintaining information and databasesAnalyzes general information and selects materials in support of partnership building initiativesMaintains databases of donor informationTracks and reports on mobilized resourcesInnovation and Marketing New Approaches:Implementing processes and uses productsDocuments and tracks innovative strategies/best practices/new approachesResponds positively to new approachesResource Mobilization:Providing information for resource mobilization strategiesMaintains information/databases on potential and actual donorsMaintains database of project filesProvides data and information needed for preparation of project documentsPromoting Organizational Learning and Knowledge Sharing:Basic research and analysisResearches best practices and poses new, more effective ways of doing thingsJob Knowledge/Technical Expertise:Fundamental knowledge of processes, methods and proceduresUnderstands the main processes and methods of work regarding to the positionPossesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasksStrives to keep job knowledge up-to-date through self-directed study and other means of learningDemonstrates good knowledge of information technology and applies it in work assignmentsDemonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignmentsGlobal Leadership and Advocacy for UNDP’s Goals:Research and analysisIdentifies relevant information for advocacy for UNDP’s goals for a variety of audiencesClient Orientation:Maintains effective client relationshipsReports to internal and external clients in a timely and appropriate fashionOrganizes and prioritizes work schedule to meet client needs and deadlinesResponds to client needs promptlyCore Competencies:Demonstrating/safeguarding ethics and integrityDemonstrate corporate knowledge and sound judgmentSelf-development, initiative-takingActing as a team player and facilitating team workFacilitating and encouraging open communication in the team, communicating effectivelyCreating synergies through self-controlManaging conflictLearning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.Informed and transparent decision makingPrince2 training and certification, RMG 

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