Procurement Assistant – GFTAM at Catholic Relief Services (CRS)

Catholic Relief Services (CRS) is an International non-governmental organization supporting relief and development work in over 99 countries around the world. CRS programs assist persons on the basis of need, regardless of creed, ethnicity or nationality. CRS works through local church and non-church partners to implement its programs, therefore, strengthening and building the capacity of these partner organizations is fundamental to programs in every country in which CRS operates. CRS re-established presence in Nigeria in 2000 and currently focuses on vulnerable children, agriculture, health and HIV, extractives and governance, and peace building programming.We are recruiting to fill the position below:Job Title: Procurement Assistant - GFTAM Advert Code: PA7617Location: AbujaProject: OperationsPosition Band: B-2Reports to: Senior Procurement Officer - GFTAMJob ResponsibilitiesUnder the direct supervision of Senior Procurement Officer, the Procurement Assistant is responsible for the effective delivery of procurement services to CRS Global Fund Projects.The Procurement Assistant promotes a collaboration,client focused, quality and result orientated approach in the procurement unit.Specific responsibilities andduties include but are not limited to;Assistance with the preparation of request for quotation, initiations to Bid, Requests for proposal and co-ordination of their timely dispatch by fax and messenger,Assist the procurement Officer in maintaining current up to date procurement documents / manuals.Routing copying and circulation of quotes, bids and proposal for evaluation.Researching pricing obtaining quotes, locally on low value items.Assistance at meeting between the Procurement Officer and vendors.Assist with the coordination with the selected bidder to ensure completion of administrative processes including Bid, contract award notice and that contract documents are distributed accordingly.Assist with managing the administrative process throughout the duration of the preparation of all documentation until the award of the contract.Maintain Global Fund Procurement and Production Plans up-to-date.Coordinate with requestors and make sure the right materials needed, find out the sample of material to be purchased if necessary.Provide purchased materials to the responsible receiving office and do all actions for completing the process.Maintain appropriate records to ensure that procurement process, decision and contractual agreement are accurately documented for accountability and audit purpose.Follow up and track payment for all Global Fund Procurement.Perform other duties assigned 

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