Personal Assistant/Admin Assistant at Nicole Sinclair Consulting

Nicole Sinclair Consulting - Our client is an Oil and Gas service provider and a Franchise for a leading Oil and gas producing Company in Nigeria. They are currently in need a new batch of  candidates to fill the position below:Job Title: Personal Assistant/Admin AssistantLocation: NigeriaJob DescriptionThis role provides high level administrative support to the Business Owner’s day-to-day business including scheduling meeting and maintaining work calendars, preparing correspondence and coordinating travel plans.This individual must have an understanding the operations of NGOs.ResponsibilitiesProvides full administrative assistance to the executiveActs as a liaison between the executive  and other members of staff.Embark on projects as requested by the executive.Schedules appointment and meetings for the Executives.Attends all board meetings, records, transcribes and distributes meeting minutes.Organize meeting refreshments/meals and ensures the conference rooms are well organized.Maintains all documents and assist in the development of reports.Maintains Director’s appointment calendar by scheduling meetings, teleconferences and travel, including itineraries, airline reservations, hotel accommodations, rental cars and all other travel needs.Coordinates all logistics (travel and meeting) by booking tickets and organizing means of transportation to the scheduled destination.Ensures the  offices are kept clean at all times.Receives and entertains Executive’s guests  as directed.Receives and collates reports; forwards collated reports to the executive on a weekly basis.Prepares Executive Director’s weekly/monthly financial expense report.Responsible for reading, conducting research and routing correspondence, drafting letters and documents; screening and rerouting phone calls.Maintains personnel and customer confidence by keeping information confidential.Reconciles corporate credit card statements and provides information to the auditor.Contributes to team effort by accomplishing related results as needed. 

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