United Nations Development Programme (UNDP), helps developing countries attract and use aid effectively. In all our activities, we encourage the protection of human rights, capacity development and the empowerment of women.We are recruiting to fill the vacant position below:Job Title: Operations InternLocation: AbujaType of Contract: InternshipPost Level: Intern Duration of Initial Contract: 6 monthsBackgroundThe purpose of the Internship Programme is to provide students and recent graduates from diverse academic backgrounds exposure to development issues and a first-hand impression of the day-to-day working environment of UNDP.Under the guidance and supervision of the Operations Manager/Administrative Associate, the Operations Intern provides support to office operations performing a variety of standard administrative processes ensuring high quality and accuracy of work.The Operations Intern promotes a client, quality and results-oriented approach.The Operations Intern works in close collaboration with the Operations, Programme and projects staff in the CO and other UN agencies staff to exchange information and ensure consistent service delivery.Duties and ResponsibilitiesSummary of Key Functions: Implementation of operational strategiesSupport to effective and efficient functioning of the unit (DRR’s office/operations unit/ administrative unit)Support to administrative and logistical servicesSupport to office maintenance and assets managementSupport to knowledge building and knowledge sharingEnsures implementation of operational strategies, focusing on achievement of the following results:Full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies.Provision of inputs to the CO administrative business processes mapping and implementation of the internal standard operating procedures (SOPs).Provision of inputs to preparation of administrative team results-oriented workplans.Ensures effective and efficient functioning of the unit (DRR’s office/operations unit/ administrative unit), focusing on achievement of the following results:Contacts with visitors and staff, arrangement of appointments and meetings, acting as an interpreter when required and/or taking minutes.Compilation and preparation of briefing and presentation materials, speeches, background information and documentation for meetings and missions.Translation of simple correspondences, when needed.Ensures effective administrative and logistical support, focusing on achievement of the following results:Organization of shipments, customs clearance arrangements, preparation of documents for UNDP shipments (received/sent), Preparation of all necessary documentation, implementation of follow-up actionsPerformance of a Buyer role in Atlas and preparation of POs for travel activities.Support to organization of procurement processes including preparation of RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals, their preliminary evaluation. Preparation of POs.Arrangements of travel and hotel reservations, preparation of travel authorizations, processing requests for visas, identity cards and other documents.Administrative support to conferences, workshops, retreats.Collection of information for DSA, travel agencies and other administrative surveys, support to organization of common services.Arrangement of vehicle transportation, regular vehicle maintenance and insurance.Checking and recording of vehicle daily log and gas consumption, update and maintenance of vehicle history report.Custodian for management of office stationery supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution. Maintenance of the filing system ensuring safekeeping of confidential materials.Extraction of data from various sources.Research and retrieval of statistical data from internal and external sources; preparation of statistical charts, tables and reports.Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to head of unit.Assistance in the preparation of budget, provision of information for audit.Provides support to office maintenance and assets management, focusing on achievement of the following results:Maintenance of records on assets management, preparation of reports.Maintenance of files and records relevant to office maintenanceProvision of support to maintenance of common premises and common servicesSupport knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:Participation in the training for the operations/projects staff on administration.Sound contributions to knowledge networks and communities of practice.Impact of Results The key results have an impact on the efficiency of the unit. Accurate presentation of information strengthens the capacity of the office and promotes the image of UN/UNDP as an effective contributor to the development of the country.