Operations Assistant at Management Sciences for Health (MSH)

Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. We are recruiting to fill the position below:Job Title: Operations AssistantJob ID: 13-9568Location: Abuja, Nigeria Grade: C Group/Office: HPG Dept/Unit: GEN (General)Project/Program: A512 - Nigeria CaTSS Reports To: Operations Manager OverviewThe Operations Assistant is responsible for ensuring the smooth operations of logistic provided by the Country Office Management Unit (COMU) by providing clerical support.She or he works with the Operations Manager to make hotel and airline arrangements, provide assistance to staff in need of visas, assist Expats and TCN in obtaining Nigerian resident visas, coordinate the arrangement of materials and equipment as specified in the activity profiles and provide assistance to assure shipments to the projects clear customs in a timely mannerSpecific ResponsibilitiesArrange hotel for Nigerian staff, participants, consultants who are coming to Abuja for assignmentsArrange hotel for TDY staff coming to assist Nigeria teamsAssist staff in obtaining visas for international travelAssist in making international and local travel arrangementsArrange for telephones and internet modems for TDY and new staff, as the case may beProvide assistance and follow up to Expats and TCNs on obtaining Nigerian resident VISASAssist in organizing for the dispatch of goods and equipment whenever required and ensure that packing list, waybills and export documentations where necessary are prepared and ensure that shipping details are communicated in writing promptly to the receiverCalendar management, ensuring conference rooms are booked and Meeting/conference/activity logistics and making sure to update the records regularlyArrange spaces for new employees making sure the availability of desks, chairs etc. are ready for them to use on the start dayCoordinate the approved Activity Profiles making sure that materials, equipment, etc required for the activity are organized and ready for the activityCoordinate catering services for official functions within and outside the office locationOther tasks as requested by supervisor 

Apply at https://ngcareers.com/job/2017-05/operations-assistant-at-management-sciences-for-health-msh-613/