Office Administrator at NetPro International Limited

NetPro International Limited RC375889 was incorporated in Nigeria in the year 2000 and has since evolved to become a truly innovative, customer-focused and international technology solutions company for Higher education Hospitality and healthcare. With Corporate Head Office in Abuja, NetPro has established presence and strategic partnerships in Ireland, United Kingdom and the United States of America.We are recruiting to fill the position below:Job Title: Office AdministratorLocation: ImoJob DescriptionOur office has an exciting opportunity for an enthusiastic and well-organized individual to join our team in an administrative capacity.This full time position is accountable for creating office systems and implementing the day-to-day administrative operations of a busy, dynamic team.You will perform detailed work involving the coordination and communication of information and implementation of administrative resources and processes that support the team in providing quality client service.You will be a critical point of contact for inquiries, and liaise with and schedule volunteers for the accomplishment of office functions.Office Administrator Duties:Maintains office services by designing filing systems; organizes office operations and procedures; assigns and monitors clerical functions.Maintains historical reference documents, in part by defining procedures for retention, protection, retrieval, transfer, and disposal of records.Monitors office supplies, contracts and creates supply requisitions for approvalCollects referrals for office volunteers, scheduling and supervising as neededContributes to team effort by performing other tasks as neededSupervise bulk mailingsMinutes and distribution at meetingsFiles documentsReception:Receives visitors and provides 'hospitality'; answers telephone/voicemail (messages to include date,time,name,number,message); provides information as requiredReceive, sort, process Canada Post mail, special parcelsRespond to office email or re-direct to appropriate staffPhotocopyingAct as the ED’s personal assistantData Integrity:Ensure that all data entry protocols are followedEnter initial registration information for Churches, Exhibitors, Volunteers and DonorsCopy video and audio recordings as neededBoard and Committee Administration:Liaise with Senior Management and Board Members of NetPro in relation to the coordination of board meeting, business development endeavors or other meetings as appropriate.Seminars/Conferences:Liaise with leaders of the Seminar committeeProcess seminar proposals for Committee's reading and selectionCollect Seminar committee's selection and prepare for publicationProvide final draft for committee proof readingConfirm results with all applicants, including non-approved applicantsAssist in the duplication and sales process of recordingsCoordinate audio/video needs for presenters (ie. Screens)Board of Directors:Registration at AGMCoordinate (attendance, food) Board meetingsKeep Board schedule of governance obligations and notify Board membersMagazine and Newsletter:Collect articles and endorsements for magazineLiaise with ED, regarding magazine layoutCollate all publication components for hand-off to lay-out personLiaise the contracts and production schedule with printerForward editorials to proof readers and store for publication 

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