KPMG recruitment for Executive Assistant

 KPMG Professional Services and KPMG Advisory Services are the KPMG member firm in Nigeria. The partners and people have been operating in Nigeria since 1978, providing multidisciplinary professional services to both local and international organisations within the Nigerian business community. As one of the leading providers of professional services, KPMG knows that the success and growth of the firm also depends on the success and growth of the Nigerian economy. Hence, it champions progressive change and makes the future happen for its clients, people and the community, thereby enabling Nigeria’s success. We are recruiting to fill the position below:Job Title: Executive AssistantAuto req ID: 123872BRLocation: LagosRegion: EMAFunction: Infrastructure - Operations & AdministrationService Line: Operations & AdministrationRoles and Responsibilities Coordination and making arrangements for official travels/trips, including bookings, obtaining of visas, itineraries and residence / work permits for expatriates (if required), etc.Provision of full range of secretarial duties, including screening/receiving/coordinating visitors, screening/handling phone calls, typing documents, proofreading, copying, transcribing dictation, keeping confidential records, handling mails/correspondences/faxesScheduling and making arrangements for meetings, appointments, conferences, and assembling necessary requirements and resources.  Managing Outlook calendars as wellProvision of support to management in attending to requests or enquiriesManaging time reporting, expense reporting, procurement, reconciliation and retirementsAuthoring or creating documents, spreadsheets and presentationsResolving both routine and complex administrative problemsTaking initiative in programme/project planning, development, and execution of agreed work plans within established time framesTraining and providing effective coaching, feedback and motivation to entry-level staff in the division/unitCoordinating with other staff/team members regarding general business/office activities to ensure proper understanding of agreed goals/firm objectivesClear communication and active seeking of ideas/suggestions for process improvementLiaison with vendors, third-party agents and regulatory authorities while ensuring adherence to Service Level Agreements and compliance with regulatory requirementsProvision of facilities management support and coordination of all maintenance, servicing and repairs pertaining to office equipmentPreparation, planning, organization and management of weekly schedules, and application of Standard Operating ProceduresAdministration and coordination of training programmes when necessaryPlanning, scheduling and coordination of informal events such as cards / gifts for birthdays and other celebrationsOverseeing allocation of staff lockers and general pool managementMaintenance of an accurate filing system and document controlMaintenance of data privacy and confidentiality of necessary administrative affairsManaging special projects / activities / tasksAdvanced, diversified administrative duties e.g. preparing weekly & monthly reports, preparation / distribution of minutes of meeting, composing correspondence/memos/documentation, updating manuals, maintaining logsGeneration/gathering of data/information from various sources (e.g. reports, logs, files, etc.) Reviews invoices and other data for inaccuracies and inconsistencies 

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