Human Resources Supervisor at the Alliance for International Medical Action (ALIMA)

The Alliance for International Medical Action (ALIMA) is an independent medical aid organization based in Dakar, Senegal. ALIMA has three principal areas of expertise: providing medical care in humanitarian crises, supporting the development of national medical organizations, and conducting operational research to bring medical innovation to the field.We are recruiting to fill the vacant position below:Job Title: Human Resources SupervisorLocation: Baga, BornoLine Manager: Human Resources Co-ordinatorJob SummaryThe HR Supervisor closely working with the Human Resources Manager will support the Operations to manage, develop and administer policies and programs covering several but not limited to the following: recruitment, salary administration, training, employee relations, and benefits.H/She will work closely with the Human Resources Manager to develop plans and strategies to meet organizational requirements and ensure the program policies and practices comply with applicable laws and regulations.Additionally, H/She will be responsible for recording and updating the training, motivation, and evaluation of employees to meet ALIMA Nigeria’s strategic goals and objectives.Specific ResponsibilitiesEnsure proper contract administration for all staffEnsure that contracts and contract amendments are processed in a timely manner, communicated, and documented properly and updated from HOMER.Ensure that administrative processes for employee separations are followed properly, and that necessary documentation and information is recorded for the processing of end of contractsOversee the processing of the monthly payrollUpdate the payroll database regularly throughout the month, ensuring that all additions, deletions and changes are recorded completely and accurately and that supporting documentation is filed.Submit the payroll database to the HR Manager on monthly basis.Ensure that all payroll supporting documentation is received from all the base and filed in a timely manner.Ensure that signed time sheets and pay slips are received, tracked and filed correctly for all staff.Support the HR Manager on pension and salary account Number, ensuring that the necessary administrative follow up is done.Liaise with logistics to share information as required – movement planning, etc.Provide administrative support to HR Manager.Ensure consistency in the filing system of project’s HR Documents (Electonics and hard Copy).Coordinate with the HR manager for induction for all new staff.Support the HR team in various administrative tasksGeneral clerical duties including photocopying and mailingRetrieve documents from filing systemPrepare documents including correspondence, services notes, memos and emailsWrite and distribute email, correspondence memos, letters and forms 

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