HR Admin Assistant at Danish Refugee Council (DRC)

The Danish Refugee Council (DRC) is a private, independent, humanitarian organization working on all aspects of the refugee cause in more than 30 countries throughout the world. The aim of DRC is to protect refugees and internally displaced persons (IDPs) against persecution and to promote durable solutions to the problems of forced migration, on the basis of humanitarian principles and human rights. DRC works in accordance with the UN Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief.We are recruiting to fill the position below:Job Title: HR Admin AssistantLocation: Maiduguri, BornoContract type: National contract The PositionSupports HR Admin Officer in the preparation of HR tasks and maintenance of staff information.Works within the HR administration procedures of DRC, municipal policies and procedures and in compliance with all national acts and legislation.The HR Admin Assistant supports the HR Admin Officer with reports for senior management in country.Key RolesDrafting Casual Labor Contracts e.g. programme staff/location. (approved by HoB)Assist in updating personal staff filesLeave planning follow up on leave plan and leave requestFollow up that signed time sheets are sent to HR before deadline.Ensure to add new staff details and location on the Nigeria Staff Contact list upon request from HR Dept. COMaking requisition, receiving and releasing office stationery, beverages and cleaning materialsSubmitting weekly/monthly report on use of office material.Support the HR Officer in the recruitment processEnsure required documents from the recruitment are sent to HR Department Coordination OfficeEnsure that vacancy adverts are announced in time and according to the Recruitment AuthorizationDistribute information about open vacancies to all staff and announce on local notice board in a timely manner.Updating Guest Accommodation space and sharingSupervision of cooks and cleaners at the Guest HouseResponsible to coordinate all the Guest House request with logisticsTakes lead to review Guest House Utensils and makes requisitionMonthly meeting and bi-weekly inspection of Guest HouseCollaborate with HR Admin Officer in organizing Seminars, meetings and other events at location.Coordinate accommodation in Guest House and/or hotel.Assist in enquiries from delegates.Assist with taking minutes of the events if required.

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