Grants/Finance Officer at Search for Common Ground (SFCG)

Search for Common Ground (SFCG) is an international non-profit organization that promotes peaceful resolution of conflict. With headquarters in Washington, DC and a European office in Brussels, Belgium, SFCG’s mission is to transform how individuals, organizations, and governments deal with conflict – away from adversarial approaches and toward cooperative solutions. SFCG seeks to help conflicting parties understand their differences and act on their commonalities. With a total of approximately 600 staff worldwide, SFCG implements projects from 55 offices in 34 countries, including in Africa, Asia, Europe, the Middle East, and the United States.The organization is an exciting and rewarding place to work, with a dedicated and enthusiastic staff that is committed to its mission and values. You will be joining a highly motivated staff with a good team spirit and there will be opportunities to grow in the role.Search for Common Ground (SFCG) Nigeria is recruiting to fill the position below: Job Title: Grants and Finance OfficerLocations: Jos / Adamawa / GombeDuration: 6 months About the ProjectSearch for Common Ground is implementing the ‘Promoting Women’s Engagement in Peace and Security in Northern Nigeria’ project which is funded by the EU to ensure the practical implementation of UN Security Council Resolution 1325 on Women, Peace and Security in three northern states of Nigeria, and to document its benefits to the management, mitigation and resolution of conflict on a demonstrable basis. The project will focus on 3 main objectives:Strengthening women’s role in conflict prevention, peace-making and peace building;Mitigating the impact of conflict upon women and girls (including Gender-Based Violence);Create a conducive environment for the implementation of Resolution 1325 and monitoring of gender equality commitments in Nigeria.Job DescriptionProfessional, motivated, and creative Grants and Finance Officer will provide support to the overall financial and grants management components of the 6-month long EU-funded WPS project.The position holder will also provide admin, logistics and procurement support where necessary.These positions are based in Adamawa State, Plateau State or Gombe state with frequent field visits within and outside the State.The position holder will work under the direct supervision of the Sub-grants and Compliance Coordinator with dotted lines of reporting to the State project coordinator and work closely with the project team.Roles and ResponsibilitiesFinance Administration:Support the Sub-grant and compliance Coordinator in effective financial management of the project.Contribute to the analysis of financial information and preparation of internal and donor’s reports ensuring they are accurate, complete and timely.Collaborate with SFCG finance teams in order to fulfill payments and other project expenditure.Ensure that all expenditure is charged to the correct budget line.Liaise with the Sub-grant and compliance coordinator to ensure smooth and proper coordination related to regular payments and purchasesEnsure overall financial compliance and management across the consortiumFollow up with consortium partners for financial tracking and spending rateConduct internal verification within the consortium to ensure costs eligibility and complianceMaintain regular communication and provide support to finance teams of consortium’s partnersEnsure compliance with SFCG and donor accounting requirements.Undertake regular reconciliation and other expenditure and income, according to agreed timeframes and standards.Grant Management:Manage transactions effectively and efficiently to ensure quality reporting.Carries out tasks in support of assigned activities, such as photocopying, processing paperwork, and organizing meetings.Review and monitor budget performance by analysing variances between approved budgets and actual expenditures.Maintains a transparent and auditable filing system for grants paperworkServes as primary contact for local partners and subcontractors on administrative items. Ensures inquiries and needs are promptly addressed to develop and continue positive relationships between SFCG and partners.Maintains a tracker of all subcontracts and other activities under grants.Work closely with the program department in grants implementation, coordination and management.Support the reporting process by ensuring all documents supporting transactions are collated, reviewed and reconciled before submission to the Finance unit for upload to the system.Ensure that monthly subcontractors progress reports are submitted on time; that reports are coherent and accurate (monthly, quarterly, interim or final reports).Admin, Logistics and Procurement:Provide logistical support for meetings and conferences on-site and off-sitePrepare travel arrangements, relevant documentation (tickets, visas etc.) and any necessary travel materials (Meeting confirmations, background or reference confirmations)Handle all logistics of workshops, events, meetings, such as liaising with hotels for meetings, conferences and making reservations for planned activities and staff during visitsPrepare and submit a monthly logistics report about the above to the Subgrant and Compliance Coordinator.Assist State program officer in preparing program progress reports and documenting program success;Coordinate procurement process of goods and services, ensure necessary documentationMaintain and update vendor’s database for necessary goods and servicesMonitor quality and control cost on various office supplies, stationery, hotel accommodation, transportation and other equipmentOn behalf of SFCG (at the state level) negotiates with vendors, contractors etc. for needed items while ensuring best value for money in such transactions.As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key duties.

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