United Nations International Children's Emergency Fund (UNICEF) works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfil their potential. Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.We are recruiting to fill the vacant position below:Job Title: FT Administrative Assistant, (GS-4)Job Number: 523065Location: KadunaWork Type: Fixed Term AppointmentJob DescriptionHow can you make a difference?Under the direct supervision of the Operations Officer, the Administrative Assistant performs a variety of administrative/HR duties related to the administration of the office.Major Duties and ResponsibilitiesSearches office administrative and personnel files and records relating to a variety of topics for information and references. Selects information and records in specified format for use by the Operations Officer and other staff in preparing reports, correspondence, technical papers, plans and general reference documents.Assists staff members and their dependents by processing requests for visas, identity cards, and other necessary administrative-related documents, in accordance with the requirements of the United Nations and Nigeria. Maintains information on staff attendance, leave etc and provides status report to the Admin/HR Assistant.Drafts routine correspondence, briefings, memoranda and reports which may be of confidential nature via oral instructions, previous correspondence, policy and procedure manuals or other available information sources, in accordance with standard office procedures. Also responsible for taking minutes and/or notes at meetings as required.Assist with travel and hotel reservations, prepares travel authorization forms, security clearance, and assembles information pertaining to the purpose of travel.Classifies and codes material relating to a number of subject matter areas and maintains staff and general office files.Makes requisitions for stationery, distributes and maintains inventory record for the Operations unit of the field office.Performs other duties, as required.