Finance Coordinator at Solidarités International (SI)

Solidarités International (SI) is a French humanitarian organisation operating for over 35 years who is committed to providing aid in the event of conflict and natural disasters. Our mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital needs: water, food and shelter.SI has started activities in North-eastern Nigeria in August 2016 in the fields of Wash and is now intervening in 4 areas of the state for Wash and Shelter activities. Job Title: Finance CoordinatorJob Number: SRH03470Location: Maiduguri, BornoDesired Start Date: ASAPDuration of the mission: 1 yearAbout the JobThe Finance Coordinator will manage directly four staff: a deputy finance coordinator, a roving admin manager, a finance assistant and a cashier.The Finance Coordinator will be managed by the country director.The strategy in 2019 is to try to reach development/long term funds for a new base in the south of Borno State as well as continuing our current emergency activities in our current bases.Main ResponsibilitiesAnalysis of the socio-economic context:Identify administrative partnersMonitor the development of exchange rates  and pricesTeam Management:Work with administrators to define administrative personnel needs during the mission and recruit according to allocated resources and Solidarités International’s operational strategyTrain and appraise the financial administrative teamCoordinate, plan and supervise the activities of the financial administrative teamLead meetings for the financial administrative teamFinancial, Accounting and Budgetary Management:Define the expenditure cycle and authorization thresholds and ensure compliance with the purchase validation cycleConsolidate the mission’s monthly closing accountsVerify the accounts before they are sent to headquartersConsolidate and check the  Allocation boardsPrepare, monitor and revise the mission’s financial programmingComplete the consolidation of monthly Budget follow up and ensure that the mission remains financially stableMake connections between budgetary consumption and activity progress. Propose solutions if necessaryMonitor the mission’s operating costsTrain the mission’s senior staff in how to use the  Budget Follow upPrepare and assist with possible audits or inspectionsPrepare and consolidate the financial sections of proposalsIntegrate the new donor contracts into the financial management of the mission’s projects, adhering to Solidarités International procedures.Administrative Management of the Mission:Negotiate and draw up partnership contracts with local partners and ensure that they are followed and complied withSupervise paper and digital record-keeping, as well as ensuring the security of administrative documentsSupervise the quarterly mailing of administrative archives to headquarters after validation of the Internal  Control DepartmentSelect and contract a lawyer who will examine legal issues and limit any legal risksCash Management:Manage the cash flows between headquarters and the mission, and ensure that bases receive suppliesEnsure that the cash box and coffers are well kept and that funds are secure at all basesCompile and monitor cash flow forecasts and forward them to headquartersReporting/Communication:Ensure regular financial reporting to headquarters, on a schedule defined by the administrative calendarEnsure that Solidarités International’s in-country registration is followed upOrganize and run information and coordination meetingsProduce financial reports that are in line with financial donors’ administrative proceduresEstablish and maintain relationships with the administrative authorities at the national level. Carry out constant judicial monitoring, keep up-to-date with local employment laws, check information collected with law firms and insert it into Solidarités International’s documentationTake part in meetings relating to administrative aspects, represent Solidarités International when asked/delegated to do soAct as a link between headquarters and the field for all matters relating to financeSpecific Stakes and Challenges:Training of national admin managers on basesOpening of a new base will be a challengeProgram forecasts are hard to manage

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