Finance Assistant

International Organization for Migration (IOM) - Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.  We are recruiting to fill the position below: Job Title: Finance Assistant  SVN No.: SVN2019/22 Location: LagosOrganizational Unit: Resource Management (Finance)  IOM Classification: G5Type of Appointment: Special Short-Term (SST) 6 months with possibility of extension  ContextWorking under the overall supervision of the Resource Management Officer and the direct supervision of the National Finance Officer, the successful candidate will perform treasury functions and assist on financial project monitoring and reporting for the IOM Programmes in Nigeria. In particular, s/he willCore Functions / ResponsibilitiesBudget, Project Monitoring & Reporting:Assist in preparation of annual budget submission and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses, to include in the budget.Analyse and report on expenditure and variations within projects.  Bring to the attention of the supervisor any relevant financial and budgetary issues on an ongoing basis.Provide assistance for the preparation of new budgets with regard to project development, management and reporting to Project Managers and the Chief of Mission.Assist in managing financial resources through monitoring and controlling of the resources in accordance with IOM rules and regulations.Assist in the preparation of monthly, quarterly or annual financial reports, including financial reports for the Mission and donors, adhering to established reporting deadlines set by project agreements.Treasury:Support in timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements.Enter payments, receipts and non-cash vouchers in SAP accounting system.Ensure all supporting documentation and signatures are obtained before finalizing vouchers.Maintain the Petty Cash account of the Mission.Support the Head of Finance to maintain appropriate internal controls to safeguard the assets, control cash and prevent fraud.Support with the maintenance of an effective banking system in the mission including the sub officesPrimary contact with the local bank management in Lagos and the sub-offices on routine operational matters including negotiation of exchange rate on currency conversion.Participate in preparation of funding requests for the mission and ensure that sufficient funds are available locally;Grant Management:Participate in the pre-grant financial assessments of potential partners by reviewing partner financial information for any indications of poor financial management.Assist in reviewing proposals from potential partners, making recommendations on:Reasonableness of the proposed budgetActions that need to be undertaken before entering into a grant agreementRequirements that should be incorporated into partners’ grant agreement to manage specific risks.Assist in monitoring the financial aspect of the successful implementation of grants under the program throughout the lifecycle of each grant – from award to close outMonitor administrative and financial compliance of all grants.  Train the admin and finance staff of partners as appropriate.Ensure that the system for tracking grants and implementation progress is in place.Review disbursement requests to verify that all reporting and compliance requirements and/or pending queries have been satisfied before funds are disbursedAssist in reviewing and analyzing all financial reports submitted by partners; verify compliance with the requirements as per grants agreementDiscuss with partners any financial management weaknesses and, where appropriate; participate in development, implementation and monitoring of action plans to mitigate them.General:Prepare monthly accounting returns package to be sent to HQ & regional officesRecommend improvements to internal controls to improve operational efficiencies.  Maintains appropriate financial filing system. Maintain files of all financial instructions/guidelines issued as reference for completion of work assignments.Provide guidance and training to new/junior staffPerform any other duties as may be required.

Apply at