Deputy Human Resources Coordinator at Alliance for International Medical Action (ALIMA)

The Alliance for International Medical Action (ALIMA) is an independent medical aid organization based in Dakar, Senegal. ALIMA has three principal areas of expertise: providing medical care in humanitarian crises, supporting the development of national medical organizations, and conducting operational research to bring medical innovation to the field.We are recruiting to fill the position below:Job Title: Deputy Human Resources CoordinatorLocation: Maiduguri, BornoMajor ResponsibilitiesImplementation of the Mission’s Comprehensive HR Policies and Procedures:Provide input in the development and implementation of an annual HR strategy for the missionSupport the HR coordinator for the implementation and roll out of HR policiesWith the support of the HR Coordinator and feedback from the bases, identify the challenges and gaps in HR policy and their implementationSupport in the development of new policiesFocal point for communication, roll out, designing associated training, implementation in collaboration with HR Coordinator, and monitoringSupport HRCO in liaise with other NGOs working in country to compare policies and establish best practicesSupport HRCO to review the mission Internal Regulations annually, ensuring that it is compliant with ALIMA, local labor and tax lawsOversee HR Audits, Compliance and Mission Statistics:Carry out a bi-annual audit at mission level, both in the capital and in each baseCreate, implement, and monitor the progress of a work plan to address the audit findingsDevelop and circulate relevant HR statistics on a monthly basisMonitor and Review HR quality standards, data and reportingSupport the finance department and each base to prepare for and carry through the HR portion of internal and external auditCommunicate HR Matters Both Internally and Externally in a Timely Manner:Compile and submit a monthly HR report to the HR CoordinatorWith support from the HR Coordinator develop the HR content for briefings and inductionsDelivering the on-boarding process to all new staff which includes the submission of Objectives from all basesDelivering exit interviews to leavers at certain levels for the coordination and roll out to the bases. Submit information to the HR Coordinator and ManagementAssists employees with benefit related issuesRepresent Alima and support the logistics department to negotiate with all HR-related suppliers – insurance providers, hotel, travel agent, meeting venues, etc.HR Day to Day Management:Working with the HR Coordinator periodically on HR ProjectsAssist with the monthly overseeing of each base and timekeeping of payroll activitiesRespond to general HR queriesInsure the implementation of Homere (HR management software) including the preparation of the payroll (in line with local legislation regarding social security/tax payments). Train the HR Supervisor, the Field Admin for a proper using of Homere softwareSupervise and Manage Staff Under Your Responsibility:Provide day-to-day management of staff directly under his/her responsibilitySet objectives with staff under his/her direct management, and appraise their performance in accordance with ALIMA performance management policies, identifying areas where they require support and capacity buildingEnsure that all HR policies and procedures are followed for staff directly under his/her responsibilityOversee the team that ensures the followingGuest house and Office are well maintainedAll staff files are up to dateStaff receive all HR cards and documentsAdditional Responsibilities:Bi- weekly HR updatesAnnual review of Internal RegulationsStaff Management TrackerThis job description is not intended to be all inclusive and the employee will also perform other related tasks as required and responsible for reporting and communication of progress and achievement of the specific assigned taskThe Deputy HR Coordinator should be flexible and adaptable with regards to the implementation of the daily work/activitiesThe Deputy HR Coordinator will be expected to step in, in the absence of the HR Coordinator when requestedThe Deputy HR Coordinator is expected to conduct all duties in a professional manner following ALIMA Nigeria mission staff regulations and charter 

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