Deputy Finance Coordinator at Solidarites International (SI)

Solidarites International (SI) is a humanitarian aid organization committed to provide aid in the event of conflict and natural disasters to endangered populations by meeting their vital needs through safe drinking water, food and shelter provision.In 2015, SI restated its willingness to engage the humanitarian issues faced by the populations in the Chad Lake basin and Sahel area, through 2 main regional response pillars: (i) Addressing the emergency and early recovery needs induced by the conflict and populations dynamics of the region, (ii) Contributing to the mitigation of vulnerabilities related to on-going environmental changes. These strategic orientations integrate SI 2020 global strategic priorities, by trying "to ensure emergency interventions support population in conflict zones, [including towards] water-borne diseases and livelihood-related shocks aftermath" and by "responding to emergency needs resulting from displacement and population movements".We are recruiting to fill the position below:Job Title: Deputy Finance CoordinatorLocation: MaiduguriBeginning of contract: 5/8/2019Contract duration: 3 months (with possibility of extension)Probation period: 1 monthsDelocalized status and related benefits: ApplicableMissionThe Deputy Finance Coordinator supports the Finance Coordinator in processing accounting and financial transactions, as well as in all tasks requested.He/she is responsible for implementing and monitoring, in close collaboration with the Finance Coordinator, the financial procedures on the different bases.The Deputy Finance Coordinator manages the finance team at Coordination level and supervises the Financial / Administrative teams in the bases with the support and under the supervision of the Finance Coordinator.He/she manages the cash processes (cash transfer, donor payment…) at mission level under the supervision of the finance coordinator.He/she takes on parts of the functions of the finance coordinator in case of absence.Main TasksFinancial and budgetary management:Monitor enforcement of finance process implementation at mission level and propose improvement to be validated by the Finance CoordinatorLead the monthly budget follow up process for validation of the Finance Coordinator:Ensure the cycle is implemented on the mission as per Solidarites International standardPrepare monthly forecast of costs managed by Coordination and Coordination costsConsolidate and analyze budget follow up and allocation board at mission level based on base inputsSupport the Finance Coordinator in the preparation of institutional donor and authorities’ financial documents:Draft proposal based on base inputs as per donor or authorities’ requirementPrepare financial reporting as per donor or authorities requirementAccountancy management of the mission:Monitor enforcement of accountancy process implementation at mission level and propose improvement to be validated by the Finance CoordinatorOverview and provide technical assistance to the team on daily operationFollow up SAGA parameters updates and ensure the implementation of the software at mission levelValidate the monthly accountancy of the mission, report and follow the validation of the pack with HQ:Final cross check of the accountancy packLiaison with the HQ and focal point for feedback on HQ cross checkOversee the yearly accounting closure preparation for validation of the Finance Coordinator:Final cross check of the accountancy of the past yearReview the annexes and documentation necessary as per Solidarites International standardOversee the accountancy archiving at mission level:Ensure that all vouchers are cross checked and in line with Solidarites International standardEnsure that archives are sent to coordination and HQ as per Solidarites International standardOversee the preparation of audit at mission level for validation of the Finance Coordinator:Ensure that all transactions documents are prepared and in line with Solidarites International standardPrepare any additional requirement from the finance department in links with auditCash Management:Monitor enforcement of cash supply system and cash security at mission level and propose improvement to be validated by the Finance CoordinatorValidate the cash flow request of the mission, report and follow transfers with HQ:Final cross check of monthly cash flow forecast for the missionLiaison with the HQ and focal point for internal transfer trackingOverview and provide technical assistance to the team on cash supply to the baseOverview and provide technical assistance to the team on bank relationshipAdministrative follow up:Ensure completion of paper and digital filing, supervise the back up of finance filesRespect of the administrative calendarSupervise the yearly mailing of finance files to HQLegal follow up:Follow the evolution of finance related national laws and policiesSupervise reconciliation between HR information and tax paymentTeam management:Supervision and training of the base administratorsDo regular field visits on the different basesEnsure minimum staffing levels for the administrative service during periods of absenceSupport the Finance Coordinator in the definition of the needs and in the recruitment of the coordination finance teamTrain, support and evaluate the Finance team in CooridnationProvide technical support to the finance teams at base level, conduct regular field visits and support the Finance Coordinator in the preparation of general finance meeting.Reporting/Communication:Report on a weekly basis to the Finance coordinator, compile internal reporting at mission level for the finance department and participate in the monthly meeting and reporting of the missionEstablish and maintain relationships with the administrative stakeholders at national level (NGO & INGO, administrative local authorities…)On request, participate in meetings (donor, authorities, NGO forum…) and workshops relating to his/her field of activity and write up minutes to the Finance coordinator 

Apply at https://ngcareers.com/job/2019-07/deputy-finance-coordinator-at-solidarites-international-si-370/