Business Support Manager at Oxfam Nigeria

Oxfam is an international confederation of 17 organizations (affiliates) committed to creating a just world without poverty. In Nigeria Oxfam works in the areas of Economic Justice/Sustainable Livelihoods, Humanitarian Programming to save lives, Advancing Gender Justice and Good Governance, adopting a right based approach.We are recruiting to fill the position below:Job Title: Business Support Manager (5138)Location: Abuja, NigeriaInternal Job Grade: B2, GlobalReporting to: Country DirectorJob Family: Finance & Business SupportContract type: 1 Year Fixed Term (Renewable subject to funding & performance)Staff reporting to this post: Finance Managers, Supply & Logistics Manager & ICT OfficerAnnual Budget: The Country Office has a budget of Over €15 millionJob PurposeThis is a key role on the Leadership Team and will provide financial and risk management service to Oxfam Country Office in Nigeria by developing business intelligence that supports program decisions and performance management.The job holder will provide strategic overview and management of Finance, Procurement & Logistics and Information Communication & Technology; leading on business process reengineering initiatives that will ensure appropriate integration with user departments.The job holder will reinforce value for money criteria in close cooperation with the program and management units.Key Responsibilities and AccountabilitiesPerformance Management & Business Intelligence:Steward performance management Lead business intelligence activities, performing proactive monitoring and analysis to drive strategic business decisions and continuous improvement activitiesSupport the development of Key Performance Indicators (KPIs) and action planning to meet targetsUnderstand the key drivers / scenarios that impact performanceAnalyse the impact of different financing strategies on programsMonitor and perform high level portfolio analysis of budget vs. actual (BVA).Ensure financial sustainability of programs and work in the countryRespond to informational requests from the Executing and Partner Affiliates and the West Africa Regional Platform and be the main contact point for information for all on matters to do with programme support.Financial Planning and Information Management:Lead the annual and periodical financial planning, budgeting, forecasting and reporting processes to ensure efficiency and compliance with all organisational standards of management and accountability. Monitor grants and ensure compliance with all donor reporting requirements, including proposals, budgets and donor reporting liaising with donors and partner organizations.Provide strategic financial counsel to the Country Director and Country management team, ensuring accurate and timely financial information.Provide direct support to Programme Managers and/or budget holders on all matters of finance specifically budget preparation, monitoring, control and reporting with a view to ensuring good financial standards is met.Design and influence adoption by the finance team of tools for management information and reporting purposes.Assume a strategic overview of financial management systems across all programme/projects, taking note of changing external and internal environment in financial and economic conditions.Grant Management and Donor Reporting:Ensure that the Finance Team provides proactive response to the Programme Team in:Departmental planning and budgeting (in departmental perating plans, budgets, and (re)forecasting and analysis);Cst recovery through proactive and aggressive recharging of core costs and key positions to restricted donor fundingContribute to proposal development (for Grants and Tenders) and lead the development of detailed internal cost models and external budget / pricing proposals together with the Supply and Logistics Manager.Review and sign off all proposal budgets, budget reallocation/addendum and donor financial reportsManage restricted funds (e.g. EU/ECHO, Dutch MoFA, DFID, SIDA, USAID/OFDA, RockFeller Foundation etc.)  in collaboration with Funding Coordinator to ensure best practice for compliance and financial reporting as required.Review partner grant budgets, activity plans and partnership agreements to ensure compliance with donor requirements and Oxfam policies and proceduresReview and sign off financial accounts, comments and supporting documentation for inclusion in donor reports, ensuring that all donor reporting deadlines are met and that reports adhere to donor requirements.Procurement & Logistics:Support the Supply and Logistics Manager in design and implementation of effective supply chain and logistics management strategies working with the Country Director with respect to identifying required interventions, and the resolution of attendant issues.Together with the Supply and Logistics Manager manage costs and ensure that budgets are not eroded through unwarranted procurement expensesSupport the team to embed organisational systems, standards and structures into logistics & procurement functions, including strategic advice, clarity on policy, procedures and ways of working.Exercise approval and signature authority within defined limits for all purchases and contract agreements and subject to appropriate approvals.Coordinate proposal development, particularly with respect to innovative resource planning and budgeting and realistic estimates related to logistics requirements for support and other costing for support functions.Exercise cost efficiency through ensuring framework agreements are in place, and be part of procurement committee.Information Technology:Ensure that IT strategy not only incorporates developing effective business solutions and services with the underlying infrastructure but that it underpins the delivery of appropriate technology enabled solutions.Ensure continuous follow up to IT process and day-by-day operation that complies with Oxfam minimum standards and policies; promote best practise.Risk Management:Conduct regular effective risk analysis (i.e. variance analysis, trends) and reviews for the office, ensuring proper financial and operational controls are in place.Regular sample check country office and file offices documents to ensure the audit trails are in placeConduct field visits and partner visits in coordination with programme staff and ensure quality supports are providedCreate strategies to mitigate financial and operational risk, working closely with Country DirectorEnsure compliance with all legal and statutory reporting requirements including providing reports to the relevant bodies.Ensure compliance with Oxfam financial procedures and policies, including financial risk management, money laundering, value for money etc. and reduce risks associated with the programme around legality and compliance issues and alert the Country Director of any imminent risks.Lead Pre-audits, expenditure verifications, audits and forensic audits ensuring that TORs are up to tasks and management response is properly coordinated and submitted timely.Leadership, Coordination and Capacity Building:As a member of the leadership team, support the development of the country strategy, with a focus on ensuring sufficient capacity and support in business operations.To proactively address the interface between Finance, IT & Logistics teams to ensure they operate effectively and provide support to  programmes on  cost effectiveness, efficiency and compliance with organisational standards of management and accountability.Support a climate of continuous professional improvement in business support identifying key gaps and training opportunities for staff.Ensure that the transformation agenda in the country and its action plan is effectively implemented, ensuring guidance and adequate support.Promote and shape the One Oxfam culture by facilitating spaces of participation and contribution across the various programs and support functions.Support in the Global Strategy Development Process, providing insight and vision on how to enable change and create process improvements.Support local partner capacity building in financial planning, management and reporting. 

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