Administrator at Terre des hommes Foundation (Tdh)

Terre des hommes Foundation (Tdh) is the leading Swiss NGO focusing on child rights. It is active in more than 30 countries with development and emergency projects. Tdh focuses its action on the two following areas of intervention: health and protection of particularly vulnerable children. Modern management and communication tools ensure the quality of Tdh’s projects. The Foundation constantly aims to improve its services.We are recruiting to fill the position below:Job Title: AdministratorLocation: Maiduguri, BornoDuration: 6 months, more if funding available.ContextIn line with the 2017 Humanitarian Needs and Requirement Overview for Nigeria, more than 8 Millions of people require humanitarian assistance, especially located in the Northeastern part of Nigeria, Borno, Adamawa, and Yobe.Tdh, present in the South West of Nigeria since 2009 through child protection activities decided to launch an analysis of the situation, with a specific focus on Child Protection, Health and WASH, in the aim to extend its activities to participate to the humanitarian response in the Northeastern part to support the populations affected by the drought, famine and insurgency.Responsibilites PrinciplesManages and organises the administrative, HR and financial departement of the delegation and bases (administration, accounting, financial management) in close collaboration with the Country Representative, the HQ.S/he is the direct interface between the delegation and the headquarters and/or field financial partners as regards financial reporting.In his/her capacity of Foundation representative, the Administrator reports to the Country Representative and provides multi-base, multi-sponsor and/or multi-partner supervision and follow-up for the projects.S/he is responsible for the implementation of the strategy and the development and managerial coordination of the Admin, HR and financial teams under his/her responsibility.S/he is able to make independent decisions and actions in his/her field of activity.S/he supports and validates the quality of the work done by the teams as regards the Tdh mandate and commitments and international standard.Function DetailsResponsibility:Manages the programme's financial resourcesAim: To ensure on-going sound financial management that complies with internal procedures and with the guidelines of financial partnersActivities:Ensure the spread, adherence and monitoring of Tdh’s proceduresDefine and elaborate the budget proposalsProvide the programme's global financial monitoring (by Finance Management Tool)Guarantee high quality accountingMonitor the high quality cash management between the HQ and bases, in accordance with security considerations and program needsEnsure compliance with financial rules in the management of the programme's main partnershipsEnsure that each budget holder has received adequate training for managing their budget and codifying expenditure correctlyManage and facilitate external audits, internal control and fraud preventionActivities specific to institutional donors:Ensure the spread, adherence and monitoring of the donor proceduresLead the production of budget forecasts, the implementation and monitoring of the programme's budget and reportingProduce correct and timely financial information to complete proposals and financial reportsFacilitate the establishment of country strategy by making the financial information and analysis availableResponsibility:Implement the programme's HR strategy (pay, social and training policies) and ensure implementation of HR processes.Aim: equitable treatment of staff and efficient HR management in support of the programmeActivities:Define the Human Resource’s Policy, including pay, social and training aspectsDefine and implement the corresponding HR processesManage national staff recruitment and assessment processes Participate in welcoming and administrative briefing of expatriate staffEnsure that the HR policies are respectedEnsure the administrative management of programme staffEnsure the management of medical evacuations for expatriate staff and the management of accidents and serious incidentsResponsibility:Manage the programme's administrative teamAim: Develop the team's autonomy and performanceActivities:Supervise and lead the finance and HR team, set objectives and carry out assessments of direct reports Organize and run information and coordination meetingsManage direct reports' contracts (leave, end of trial period, etc.); if the need arises, co-validateDisciplinary procedures with the country representativeOversee the team's career development: define training needs and provide guidance on professional developmentOffer the technical support to Finance Managers in the bases, on day-to-day basis and through field visitsResponsibility:Guarantee compliance with the programme's administrative and legal frameworkAim: TdH presence is secure from a legal standpointActivities:Guarantee the correct archiving and security of the organisation's documents (paper and digital)Ensure compliance with legal requirements (HR, administrative, financial, etc.), referring to local expertise if required  (lawyers, employment inspectors, etc.)Keep a watch on NGO groups, take part in the activity of networks on legal and HR aspectsFollow up partnership contracts and ensure they comply with internal rules and donor obligationsOther:Values:In his/her professional activities, adhere to the values defined in the strategic plan: commitment, expertise, integrity and self-relianceWork in different cultural backgrounds and in difficult situations, deal with confrontation due to differences (intercultural)Abuse Prevention Policy (CPP) - Operational Risk Management:Commit to respect Tdh Risk Management Policies including: Child Safeguarding Policy, Safety and Security Policy and Anti-Fraud/Corruption Policy, Whistle Blowing PolicyCommit to ensure the best implementation possible of the Tdh Risk Management PoliciesCommit to inform supervisors and to deal with any cases, allegations, or possibility of transgression, even potential, of the Tdh Risk Management Policies. 

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