Administrative Manager at Okhma Global Limited

Okhma Global Limited, is fast paced innovative Company, with a vision to provide excellence by way of creative works and professional service with interest in Entertainment, & lifestyle it has several companies under its portfolio- Okhma Consult, Homelands Distribution, Okhma Publishing, Okhma Homes & lifestyleWe are recruiting to fill the position below:Job Title: Administrative ManagerLocation: LagosJob DescriptionLogistics:Handle companies’ logistics i.e. equipment movements (INBOUND AND OUT BOUND)Be involved in the process of general purchasesMaintain records of ordersTransport:In charge of all transport issues, drivers and vehiclesIdentify all procedures on transport and vehicles and follow itTo ensure the drivers resume timely to their designated stationsDespatch and Mailing:In charge of outgoing and incoming mailsKeep a record of all incoming mails directed to Okhma Global ltdEnsure mails to be treated by Admin are treated ASAP, and other dept or officers receive their mailsCommunications:Reconcile all billings and ensure appropriate deductions are madeEnsure all phone accounts are properly reconciled.Caution staff on phone use and recommend alternative and less expensive means of communication(i.e. emails or encouraging vendors to use skype)Ensure staff are duly but not wrongfully charged on personal callsEnsure staff phone accounts are duly and timely activated.Utility:Identify process on Utility managementCollate all utility charges to the company(Diesel/fuel, Electricity, water,)Monitor meters and utility usageUnderstudy all charges and ensure accuracyEnsure payments are processed and made it in time to avoid disconnections etcMonitor economic or social changes that influence charges, hence reflected on invoicesKeep in check utility expenses and cut down excesses as well employ ways to reduce cost.Monitor and keep record of the generator and Nepa consumptionsTravel:To identify existing procedures in activating local and international travel for staff or visitors, official or personal(Management)To identify common routes of travel and form corporate alliances with relevant travel agents and airlines to achieve better travel rates or other benefits as applicable.Examine the performance of current travel agents and airlines being used and recommend on the position.Make out checklist to ensure travel processes are not missed out.Liaise with approved agencies and airlines on travel issues, having observed all proceduresIdentify embassy processes and liaise with embassies for easy processing of needed visaEnsure proper documentation on all travel initiatedMedia & Event Protocol:Event coordination and Media:To identify company procedure on events.Support Staff:To co-ordinate support staff (Security, cleaning and others)To Maintain a log for the cleaning of entire office and resident(MD)To supervise the Security staffTo supervise their movements and whereabouts, during work hoursFiling/Documentation:Proper filing and documentations must be met.Process and activities must be filed.Monthly review of business activities. 

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