Administrative Assistant at Management Systems International (MSI)

Management Systems International - A Tetra Tech Company, is an international development consulting firm based in Washington, D.C. and founded in 1981 by Marina Fanning and Larry Cooley. In 2016, MSI became a Tetra Tech company.We are recruiting to fill the position below:Job Title: Administrative Assistant, Nigeria Monitoring ProjectLocation: Abuja, NigeriaJob Type: Local StaffJob Classification: ProjectProject SummaryThe purpose of the Nigeria Monitoring Project (NMP) is to establish a third-party monitoring system to monitor, verify, and analyze trends on humanitarian programs in Nigeria funded by USAID’s Office of U.S. Foreign Disaster Assistance (OFDA) and the Office of Food for Peace (FFP).The program will create an independent and verifiable monitoring mechanism for OFDA and FFP programs in Nigeria that will increase OFDA, FFP, and their partners’ understanding of the outputs, outcomes, processes, progress, quality, challenges, achievements, and lessons learned of their projects.Position SummaryThe Administrative Specialist will report directly to the Finance and Operations Manager and Chief of Party.This position supports project finance and administrative operations by efficiently maintaining the office, supporting office procurements, and assisting with coordinating arrangements for events, travel and other needs.ResponsibilitiesSupport administrative and logistical project activities.Organize and archive information, as needed, related to project function and administration.Perform errands in support of assigned projects, such as banking, post office deliveries or pickups, project purchases, local and distant staff travel or other miscellaneous tasks.Coordinate office drivers’ and taxi drivers’ schedules, including tracking and equally distributing long-distance trips.Support organization of event logistics and planning, as well as maintain files of all related approval documentation.Perform follow-up calls to provide confirmation of receipt of official correspondence, reservations, and other communications.Arrange hotel reservations and transportation for project activity staff.Support procurement actions for office supplies and materials and ensure of an adequate supply of office materials (paper, toner, stationary, cleaning substances, toiletries etc.) for the day-to-day running of the office.Welcome and attend to all office guests and answer the office telephone.Any other assignments as determined by the Chief of Party or Finance and Operations Manager. 

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