Administrative Assistant at International Committee of the Red Cross (ICRC)

The International Committee of the Red Cross (ICRC), Maiduguri Sub Delegation is looking for a suitable candidate to fill the vacancy below.Job Title: Administrative AssistantLocation MongunoMain Responsibilities:Ensures that financial supporting documents are produced and acceptable according to ICRC financial rules (translation, supplier information and stamp, logistic support documents, approvals etc.)Monitors regularity of payments and to reports discrepanciesTakes charge of daily management of the Office bank account and cash under supervision of the Head of Office.Monitors premises lease agreements: drafts new contracts, follow-up expiring lease agreement, processes renewalSets up HR files of newly recruited staff and requests all compulsory personal documentsEnsures each event in the professional life of each resident staff is documented in his/her HR file (confirmation letter, Job description, training certificates, change of position, disciplinary measures etc.)Provides staffs with advices and/or assistance pertaining to HR mattersArranges hotel/guestroom accommodation for visitors and processes administrative follow up of welcome expenses (invoices and all required attachments according to procedure) and to ensure their payments.Manages administrative staff, set up objective with them and conduct their timely performance review.Performs other duties as requested by the Head of Office 

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